1998 Early Years Development Plan
SECTION E - AUDIT OF NEED AND OF PROVISION
A Demographic Information
i) Population ForecastsPopulation estimates for Bristol are released each year by the Office for National Statistics (ONS). The most recent estimates are for mid 1996. Estimates are broken down by gender and in five year age bands for Bristol as a whole. Estimates are also available for single years of age by gender. Estimates are not available for an area smaller than Bristol.
Population projections use the 1991 Census as a base. The figures below were calculated in August 1995 by the County of Avon Planning Department and were included in the Bristol Day Care Review, March 1996.
Bristol 0 - 4 5 - 9 Age Groups
April 1991 26,594 23,594
April 1996 25,373 24,172
April 2001 24,028 23,095
of residents in households aged under nine.
Crude estimates have been made based on 1991 Census data rolled forward plus births and deaths under one year added on an annual basis. (Note the caveats outlined on the relevant charts) These estimates are presented on a Ward basis and included in the Appendices.
The estimates indicate that generally the number of three and four year olds are decreasing about 1% each year over the next three years but are then due to increase again within each of the four districts.
This pattern is also true within most of the wards in Bristol with numbers starting to rise again in three years time.
There are some wards, however, showing a different trend with figures steadily increasing over the next few years e.g. Bedminster, Stockwood.
ii) Number of children attending Bristol schools
The September 1997 returns completed by schools indicate the following numbers of children on roll at Bristol schools with ages shown as at 31 August 1997.
Details of the number of non-Bristol children attending Bristol schools are included in Section C iv) In-flows and out-flows.
From these figures it can be seen that the total number of three and four year olds based on the 1991 Census data rolled forward and the mid year estimates (1996) show a higher number of children than the number registered at Bristol schools with a difference of about 700 for the four year olds.
iii) Lone parents
According to the 1991 Census, there were 6,629 households in Bristol with lone parents with 1,965 of these households having children aged 0 - 4 only and 1,365 having children aged 0 - 4 and 5 - 15. Of these 6,629 lone parent households 6,133 were female lone parents with 3,750 (57%) economically inactive.
The total number of children aged 0 - 4 in lone parent households was 4,216.
The following chart shows this information broken down into the four districts :
District Total lone parents Total children of lone parents aged 0 - 4
Central 1,678 1,085
East 1,092 642
North 1,635 992
South 2,211 1,494
Total : 6,616 4,213
The table in the Appendices shows this information presented by ward.
The following chart shows the number of children aged 0 - 4 in lone parent households in relation to the total number of children aged 0 - 4 according to the 1991 Census data.
District Total no. of children 0-4 No. of children aged 0 - 4 in lone parent households
Central 4,443 1,085 24%
East 5,723 642 11%
North 7,100 992 14%
South 8,554 1,494 17%
Total : 25,820 4,213
The analysis of children aged 0 - 4 in lone parent households shows Central district having a significantly higher percentage of children in lone parent households. If this is taken as one indicator of social need then this information should be taken into consideration when planning services to meet the level of social need.
iv) Ethnic groups
The figures included in the Appendices are taken from the 1991 Census and are presented firstly by district and then by ward.
In Central District 29% of children aged 0 - 4 are of non-white ethnic origin, compared to 7% in East, 5% in North and 3% in South. This cannot be taken as an indicator of social need in isolation but should be considered alongside the other indicators of need in Central district.
B Information relating to Children in Need
i) Children in NeedAChildren in Need@ is a term derived from Section 17 of the Children Act 1989. It refers to disabled children and to children who need services from or through the local authority in order to:
ii) Disabled Children
Estimates are available for the number of disabled children in Bristol in the age range 0 - 15. These suggest that there are 2,529 disabled children in Bristol (out of 79,040 in this age range), of whom 1,186 have substantial long term disabilities.
In November 1997, over 35% of this latter number were receiving a service from two Disabled Children=s teams in Social Services.
iii) Children on the Child Protection Register
The last Section 19 review showed 637 children on the Child Protection Register as at 30 September 1995.
There are now 412 children on the Register indicating a reduction of over 200 children in two years. This change should be seen in the context of local concerns about high child protection registration rates, and the national concerns raised about the large numbers of children drawn into Athe system@. (Child Protection - Messages from Research, doh 1995).
The following table shows the number of children on the Child Protection Register in each District by age:
Bristol CPR Age by District at 30 September 1997
The pie charts included in the Appendices give an analysis of Children on the Child Protection Register in Bristol as at 30 September 1997.
The analysis shows that for children under eight years of age on the Child Protection Register, there are 6% more boys than girls, minority ethnic groups are over-represented in comparison to the population and neglect is the reason for 33% of the registrations.
iv) Children Looked After by Social Services
At the end of September 1997 there were 679 children Looked After by Social Services. It is not possible to give a more detailed breakdown as the accuracy of the data is currently being scrutinised.
v) Children who have a Statement of Special Educational Need
vi) AHard to Reach@ Children
a) Traveller Children
The Avon Consortium Traveller Education Service (ACTES) formerly Avon Traveller Education Group (ATEG) was established in 1996 (on the establishment of Bristol) as a support service within the education department. It is employed both to support schools in fulfilling their responsibilities towards Traveller children and to support Travellers in obtaining their educational entitlement to a broad and relevant curriculum, under the terms of the Education Reform Act 1988.
Following Local Government Re-organisation in 1996, the Service now serves the unitary authorities of South Gloucestershire, Bristol, North Somerset and Bath and North East Somerset. The Consortium is managed by South Gloucestershire as the lead authority.
ACTES is a discretionary service funded 65% by a specific grant administered by the DfEE under Section 488 of the Education Reform Act 1988. Funding is dependant on the submission of 3 yearly approved projects and detailed annual reports. The current grant comes to an end in March 1999. Planning for March 1999 - 2002 began in November 1997.
The staffing of ACTES consists of 1 Head of Service, 5 Peripatetic Teachers, 1 Nursery Nurse, 1.3 Administrative Assistants and 1 Specialist Education Welfare Officer. A Lead Officer from Bristol Education Directorate maintains contact with the Service.
The most recent usage figures for the whole service (October 1996) show that Bristol had 35 traveller children of whom 11 (31%) received ACTES support.
The most recent usage figures for Bristol (Oct 1997) show 45 traveller children under eight years of age receiving a service in infant, junior and primary schools.
Additionally, there were approximately twenty children age range 4 - 8 years not enrolled, and approximately thirty children under 4 years on unofficial sites (as at 3 October 1997).
b) Homeless Children
c) Refugee Children
d) Children with English as an additional language
Other schools can access support in relation to individual pupils on request to the Section Eleven Team.
The Section Eleven Team also liases on an ad hoc basis with other agencies including:
i) Supplementary schools
These provide a range of activities for children - learning support, community language teaching, religious and cultural activities.
ii) Maternity and Health Links
This project works in liaison with Health Service providers, working with pregnant women and women with young children who have limited English.
iii) Support Against Racist Incidents (SARI)
This group work with children and families experiencing racial harassment.
A support group for Asian women with children with special educational needs.
There is a tendency towards overdependence on Section Eleven provision to address the needs of pupils with English as an additional language in schools and nurseries. With respect to pre-school provision there is a lack of coherent planning including all services with a variation in the understanding of bilingual language development amongst pre-school providers especially outside of the inner city and generally a low take up of pre-school provision by bilingual families partly due to difficulty of access. It can also prove difficult to identify special educational needs in pupils with English as an additional language.
In term of areas of development, it would be of benefit to carry out a city-wide review of EAL provision across all sectors with a strategy to drawn the work of supplementary schools into a coherent package of provision for the Early Years. Inter-disciplinary guidelines need to be developed for supporting children with EAL with co-ordination of training on EAL and race issues. Family support strategies need to be established in order to meet the particular needs of different communities.
Children in Need
C Day Care/Out of School Provision
Charts and maps showing the range and distribution of day care and out of school provision are contained in the Appendices.
D Number of places currently available for 3 & 4 year olds
i) Details of all providers
A list of all maintained, private and voluntary sector providers which will be participating in Bristol=s interim Early Years Development Plan is attached in the Appendices together with a sample letter from the LEA to the provider confirming inclusion in the Plan.
All providers must be able to offer:
All providers must be willing to be inspected under the Ofsted Nursery Inspection Scheme
ii) Other Providers not part of the Plan
Details of providers based in Bristol LEA and previously registered as eligible to receive funding for the education of four year olds but not now included in the Plan are given below together with the reasons for this.
Bristol Waldorf School Provider chose to withdraw
St George Baptist Church Playgroup Provider chose to withdraw
St Michael=s Playgroup (Kingswood) Provider chose to withdraw
iii) Provision in Bristol
Bristol has traditionally been a high provider of educational provision for children of below compulsory school age. We have a three year infant education programme with a single point of admission at the start of the autumn term and there are places for all eligible children within this provision. In addition, Bristol has extensive nursery class and nursery school provision and is able to provide places for autumn born four year olds and some three year olds.
In Bristol there are 96 maintained schools with reception classes. There are 42 maintained nursery classes, 16 nursery schools and 8 special schools. In addition, according to the records of the Nursery Administration Centre (May 1997) there are 51 private, 27 voluntary and 11 independent providers who are registered to provide places for four year olds under the scheme. In addition there are 9 local authority day nurseries and one Portage Scheme.
Bristol City Council can make provision for at least 7,607 children in:
An analysis has been made of the current early years provision of each type in each ward in Bristol. The place value (i.e. number of full-time equivalent places) of each setting has also been listed (where available) on the tables in the Appendices.
The number of 3 and 4 year olds in each ward in 1997 is then listed alongside the total number of places currently provided in each ward.
A summary chart is included in the Appendices which lists the existing Day Care services in each district within Bristol and another chart below which lists the Local Education Authority provision.
Maps are also included in the Appendices which show the distribution of Day Care provision, childminders and LEA provision by ward.
iv) In-flows and out-flows
Assumptions made are that a number (generally between 100 - 200) of pupils will attend schools in South Gloucestershire. The two authorities collected data in the Autumn 1996 on cross boundary education patterns and 150 is the average in all primary year groups.
In addition some parents in Bristol have always opted for the private, independent and voluntary sectors. Data on Voucher redemptions by provider type relating to the period up to 20 May 1997 shows that approximately 180 pupils eligible for Vouchers were in the independent school sector, 257 were placed with private providers and 129 were placed with voluntary providers. This totals approximately 570 pupils.(Methodology : number of voucher parts divided by five). We have no reason to believe these patterns will change immediately and indeed there is a predicted decline in the population projections in the coming years. The LEA currently has some 100 FTE vacant nursery places.
v) Numbers of Children
vi) Basis on which the termly estimate of demand has been based
Estimates of demand have been based on January and September pupil headcounts, Health Authority and Housing information.
vii) Admissions Policies and the co-ordination of admissions
Bristol has a policy of three year infant education with children having the opportunity of a place in an infant or primary school from the beginning of the school year during which they become five years of age.
The admissions policy for LEA nursery provision is currently the subject of revision to ensure better integration with the Early Years Development Plan. Priority is given to children resident in Bristol who become three years of age by the end of August thus providing these children with one year of nursery education before transfer to infant or primary school. A copy of the draft revised admissions policy is included in the Appendices and the outcome of the consultation will be reported to Education Committee in April 1998.
Within the City of Bristol there are 16 aided primary schools run by the Church of England and the Roman Catholic Church. Admissions to these schools are the responsibility of the Governors and information about the detailed admission arrangements for these schools are obtained from the schools, together with the relevant application form. The Voluntary Aided schools are listed in the charts on the following pages of LEA provision and these charts indicate the distribution of VA schools across the City.
With respect to the co-ordination of admissions further data is needed on the take up of places in non-local authority provision by 3 and 4 year olds in order to establish the pattern of admissions. The Development Proposals (reference No. 3 of Section on Audit of Need and of Provision) refer to the development of a system of collecting and continually updated information on vacancies within all Early Years settings and this could be extended to consultation with all providers on an appropriate system for co-ordinating admissions in a manageable way which would improve the processing of admissions for both parents and providers.
viii) Guarantee of a free part-time place for 4 year olds
According to Bristol=s current admissions policy and the provision of three years of infant education, children born between 1 September 1993 and 31 August 1994 are eligible for admission to an infant or primary school in September 1998. According to the breakdown of four year olds included in the charts in Section v) above it is anticipated that there will be 4,717 children born between these dates. There will be 4,959 places available in reception classes in infant and primary schools clearly indicating that there are sufficient places to enable a place to be guaranteed for all four year olds, and under Bristol=s current policy this will be a guarantee of a full-time place in a reception class.
The Appendices include a chart which gives historical data showing the pattern of admissions into reception classes in the academic years 1995/96 and 1996/97 and expected data for 1997/98.
(ix) Geographical match between supply and demand and transport policy
Whilst there are clearly oversubscribed schools in Bristol for admission to the reception year group, this is a reflection of parental preference and not of the nearest available place. No child resident in Bristol would have to travel more than two miles to their nearest infant or primary school unless they chose to do so as a result of parental preference. In terms of places for four year olds, therefore, there is a clear geographical match between supply and home addresses of pupils. The LEA has also undertaken a number of school reviews in order to remove surplus places.
It is also worth noting that about 90% of first preferences for reception class places were allocated for September 1997 with a total of 3,675 applications processed.
The Local Education Authority=s transport policy regarding transport between home and school is published in the City Council=s booklet APrimary Education for Your Child In Bristol@ which includes details of nursery education. A copy of the policy as published for parents is included in the Appendices.
Social Services does provide transport to some day nurseries which serve a wide area. It is policy to develop more locally based provision and so the volume of this transport is likely to diminish over time.
x) Policy of education for 3 year olds
The policy in respect of provision for 3 year olds in LEA provision is clear with priority for places being given to children resident in Bristol aged 3 by the end of August and requirements for nursery provision to be staffed by qualified teachers and qualified non-teaching staff with appropriate staffing ratios. Day care provision for Children in Need under the Children Act is provided to three year olds if assessment identifies a need. Referrals are then managed through an allocation panel system and placements made in most appropriate settings.
There are, however, several major developments underway in Bristol at the current time which will have a significant impact on future policy. The implementation of the Bristol Standard as a self evaluation process for all early years setting in ten dimensions of quality will have a major impact on curriculum and other areas of development. There is a commitment in Bristol to establish integrated early years settings incorporating care and education with the first early years centre in Hartcliffe opening in September 1998. The process of drawing up the Early Years Review and Development Plan has strengthened the partnership between all types of settings to enable joint planning and development of all aspects of early years settings. The need to consider the distribution of LEA nursery provision, the provision of training, the development of an early years curriculum for all settings, the development of affordable child care and other issues identified in the Development Proposals will affect future provision for 3 year olds and the development of a policy of care and education across the City to be undertaken during the first year of the Development Plan.
xi) Resident population of 3 year olds and demand for places
The information included in Section A i) entitled AEstimated Residents in households aged under nine : 1997" indicates the number of 3 year olds in 1997 in each district in Bristol. It also includes details of the number of 2 year olds, 1 year olds, and less than 1 year olds. This gives an indication of the resident population of 3 year olds in 1997 and during the next three years, and reflects the potential demand for places.
xii) Current and future provision of places for 3 year olds
There are currently 2,619 full-time equivalent places in nursery classes and schools and priority for admission to LEA nursery provision is given to children who are 3 years of age by the end of August. In addition to the LEA nursery classes and schools, places will be available in the independent, private and voluntary sectors. A key objective will be to better quantify this other provision.
The charts in the Appendices reflect the beginning of the process of collecting details of places available for 3 year olds in non-LEA provision. However, not all of the relevant information regarding places available has been able to be collected within the timescale of producing this Plan due to the high level of provision within Bristol. The Development Proposals within this Plan therefore include the completion of gathering this data and updating on a termly basis. A list is included in the Appendices of the wards within Bristol without any existing LEA provision or in which the existing LEA provision is heavily oversubscribed.
The charts in the Appendices relating to LEA nursery school and class provision indicate the number of free LEA nursery places available in each ward. According to the current admissions policy priority is given to children who are 3 by the end of August and as many places as possible are allocated on a part-time basis with full-time places being available in accordance with the level of demand.
Reflected in the Development Proposals is the need for the LEA, in partnership with other providers, to consider the existing distribution of places and identify areas with insufficient provision at present. An initial report identifying this issue was presented to Education Committee in January 1998 and it is planned that draft proposals should be considered by Education Committee in April 1998 to be the subject of consultation.
Consultation is currently underway with LEA nursery schools to seek ideas regarding the provision of additional places for three year olds and possibilities of expanding the existing provision.
In addition there needs to be an accurate assessment carried out of the demand for day care provision. The previous Bristol Day Care Review concluded that additional day care services are needed and the Development Proposals (as part of this Plan) identify the need to ask parents for their views regarding services they feel they might need. The possibility of obtaining this information from parents when their child becomes 2 years of age is outlined in the Development Proposals.
Number of Places for 3 and 4 year olds
E Funding of providers
Overview of sector funding
LEA Maintained Sector
Mainstream Schools - Reception Classes, Nursery Classes, Special Schools
A) Place Value
D) Floor Area
E) School Specifics
F) Lump Sum
G) Teacher Salaries Average/Actual
It is not appropriate to identify the nursery and 4 year old Age Weighted Pupil Unit as the sole resource available to schools for early years as they set their budgets for early years provision from within the total of resources delegated to them.
Because schools have full delegated responsibility, with respect to nursery classes attached to mainstream schools, the LEA has a Service Level Agreement with the school.
Under the Bristol LMS Scheme schools allocations are adjusted termly to ensure that all pupil led allocations are based upon actual pupils on roll rather than prior year estimates. In this way funding reflects changes in pupil numbers on a termly basis.
There will also be indirect expenditure on early years provision from non-delegated budgets outside of those funds delegated to schools.
The 16 LEA maintained nursery schools (15 from April 1998) are controlled directly by the LEA. The staffing levels and budgets are set annually by the LEA. The nursery schools directly control a small Acapitation@ allocation to pay for items such as cleaning materials, telephones and stationery. Any year end balances on capitation can be carried forward.
Social Services Day Nurseries
Funding for Social Services Day Nurseries is provided through the Social Services Revenue budget and is not currently based on per capita funding of places. As these nurseries mainly cater for children aged two years recent changes in central government funding for nursery education places have not had a significant impact. The income generated by the previous Voucher system was less than ,5,000 and used to provide training, advice and support for staff regarding educational input.
Private & Voluntary Sectors
Private and voluntary sector providers will be grant funded by the LEA at ,367 per child per term for each free core early education place@. This amount covers 5 sessions (2 2 hours) per week and will be paid pro rata for fewer sessions.
Private and voluntary providers will agree with the Partnership a maximum number of places which will be offered to parents as the core, 2 2 hour place for the grant alone. For these places, the parent will not be required to make any payment, or to purchase additional services. In addition to these places, the provider may also make available a number of places that attract grant but are conditional upon the parent paying fees for services such as extended education sessions or childcare.
However, for a provider to be included in the plan at least one free core education place@ must be offered.
The places not requiring parents to pay must be held open for a reasonable period before the start of the corresponding school term. The period to be agreed between the Partnership and the provider. If there is no demand for some of the core places by that time, the provider will be allowed to fill them with another child, of any age, whose parents are willing to meet any fees required.
All early years education places in the Plan for eligible four year olds will attract grant regardless of whether payments for additional services are required.
The chart below indicates the range of fees currently being charged.
How will Private and Voluntary Providers be Funded for Children Moving Between Settings and LEA Areas?
Private and voluntary providers will be funded on a termly headcount. Pupils moving will therefore need to register at their new provider at the time of the next headcount. The LMS Scheme provision for termly retrospective adjustments and the headcount for all settings will track individual children moving between settings so that accurate termly payments can be effected.
Private and Voluntary Providers
The LEA will, at the beginning of each term, advance 50% of that terms estimate, the estimate being provided at the previous half term. The estimate will be adjusted to actual by the termly headcount. The LEA is committed to payment within 10 days of the validation of the headcount. Once a parent has chosen a provider from the approved list it will be the parent=s responsibility to agree the provision of a place directly with the provider.
Once provision is agreed the parent and provider will complete a Parental Registration Form which will be valid for one term. Both the provider and parent will receive a copy of this form. For subsequent terms the provider and parent will need to complete a new Parental Registration Form.
On the termly headcount day the provider will complete the Headcount Form. This form will be sent to the LEA and will be the basis of a claim for the outstanding payment to the provider.
The following comparative costs for schools are derived from the Bristol Section 122 Budget Statement for funds delegated to mainstream schools with nursery and reception classes and those budgets held centrally for nursery schools. Social Services costs are averages to include costs of family support work but exclude some administrative costs. Further work is needed to identify costs of Social Services day care.
The LEA will check that children have not been double counted for funding purposes.
LEA maintained schools will be audited specifically for corroboration of headcounts and registers as part of the regular LEA internal audit cycle.
The data collected from the providers will allow further audit checks to be made. A random sample of Headcount Forms will be taken periodically, whereby providers will be required to produce evidence of the child=s attendance at their establishment.
Forward A:Introduction B:Background C:Early Years in Bristol D:The Partnership & Consultation E:Audit of Need & Provision F: Quality & Inspection G: Curriculum & role of Qualified Teachers H: Training & Staff Development I: Family Support/ Parent Involvement & Under 3's J: SEN K: Integration L: Affordable Childcare M: Information Services Conclusions Annexes Executive Summary/Action Plan Supplementary Info
or questions or information for inclusion.