Minutes of:
FLAGS Committee Meeting Thursday October 31st 2002
Present:
Susan Meikle
John Mallon
Alan Varley
Eleanor Bow
David Carson
Apologies:
Lesley Ovens
Minutes of Previous Meeting:
These were accepted by all present.
Matters Arising:
It was confirmed that a Post Office box had been set up by the Chair for the group; it was agreed that this shall be the main publicised postal address of flags from now on; Alan Varley will inform those at Park St. of the change in address.
Further fears were raised regarding the security of the CVS supplied postal address.
It was agreed that the minutes of each meeting will be circulated via email ass soon as possible after each committee meeting.
Funding:
The Chair spoke of an email received from a company involved in funding source research who could assist the group in searching for relevant funding opportunities for a fee.
It was discussed that a meeting in the near future will be set aside in order to complete the form for the Awards for All Grant from the Lottery.
David Carson discussed some information he had been given regarding the possibility of joint funding applications between flags and other groups in the area. This was discussed and it was felt that perhaps for the time being flags should continue to stand on its own. He had further been informed that flags are further along in preparatory work than many others who are apply at this time.
Website/Advertising/Promotion:
Alan Varley informed the committee that he required text for the main body of the website before he could continue further with the new design. It was discussed that this information needs to be uniform throughout flags literature and as a result it was agreed that all should try to prepare some ideas for the next meeting regarding this.
Alan Varley had designed some posters and leaflets which were accepted by the committee and agreed that the information that should eventually be contained in these should include the aims and objectives of flags; details of how to contact flags and some information regarding upcoming social events.
To this end, David Carson felt it would be more practical if he and Eleanor Bow arranged a long term schedule of social events that could be updated at regular intervals; perhaps of around 1 month in advance; this would allow posters to be made up for specific events and the website to be kept up to date easily. This would incorporate a drop in centre every second Thursday at Park St from 7:30pm – 8:30pm and then an event (e.g. a quiz) at the re-opened Bar Kudos in Falkirk town centre. This was agreed and both David Carson and Eleanor Bow agreed to create this schedule.
It was agreed by all that the free advert placed in the Falkirk Herald was becoming progressively unreliable. As an alternative it was discussed that the Herald be given a short single ad to run the same every week in the free section and that at regular intervals, a paid for advert is placed in the Herald showing the upcoming schedule of events and where to go to gain further information regarding each one.
AOCB:
It was agreed that the secretary would reassess the tone and timing of emails sent out to members regarding social events.
The secretary was recently contacted via email by a representative of Central Scotland Police regarding issues in the Falkirk area that flags could assist in. Further information will follow in due course.
It was agreed that Alan Varley will inform Park St of the alteration in booking times (7:30pm – 8:30pm) from now on and also confirm the room is booked up to and including December 19th. He will also approach Falkirk College Student Union and provide them with posters and leaflets as soon as they have been prepared.
It was agreed by show of hands that the email address of founder@f-l-a-g-s.co.uk should not be included in the new design of the website. It was also agreed that the only email addresses that require to be shown publicly are those of the Chair and Secretary.
Date of Next Meeting:
Thursday November 7th at 7:30pm. Location to be the home of the Chair and Treasurer.