CIPPENHAM
TABLE TENNIS CLUB
(as
at 1st June 2007)
1. NAME:
1.1. The Club shall be known as Cippenham
Table Tennis Club.
1.2. A sponsor's name may be permanently
attached to any or all team names or the name of the Club.
2. OBJECTS:
The Objects of the Club shall be
the organization, promotion and development of the game of table tennis by any
means beneficial to the membership of the Club and the public.
3. ACTIVITIES:
3.1. The Club shall arrange weekly practice
sessions and allow, at the discretion of the Management Committee, free tables
to be used for practice when other activities are taking place. The fee payable shall be £3.50 for Full
Members and £5.00 for all other persons.
These fees shall be halved for persons receiving full-time education,
aged 60 or over or registering as unemployed.
Any prospective members shall be entitled to free admission to the first
practice session attended.
3.1.1. Any member who contributes two hours or
more to the running of the Club shall, on the day such a contribution is made,
be entitled to free practice, the value of which may be transferred to related
persons living at the same address.
3.2. The Club shall promote competition by
affiliation to any leagues or associations or enter any competition as the
Management Committee shall decide.
3.3. The Club shall arrange coaching
sessions for which the fee payable shall be decided by the Management
Committee. Persons who are not Full Members
may attend a maximum of four coaching sessions in any Membership Year before
becoming Full Members.
4. OFFICERS:
4.1. The honorary Officers of the Club
shall be Chairman, Deputy Chairman, General Secretary, Treasurer, Club Captain,
Bookings Officer, Social Officer, Public Relations Officer, Coaching Officer
and Events Officer.
4.2. The Officers shall be elected at the
Annual General Meeting and serve from the end of the meeting at which they are
elected until the end of the Annual General Meeting following.
4.3. A position not filled at
the Annual General Meeting or a vacancy occurring may be filled by decision of
the Management Committee.
5. MANAGEMENT
COMMITTEE:
5.1. The affairs of the Club shall be
managed, subject to the control of the members in general meeting, by a
Management Committee consisting of the Officers and general committee members.
5.2. General committee members shall be
elected at the Annual General Meeting and serve from the end of the meeting at
which they are elected until the end of the Annual General Meeting
following. Further committee members
may be co-opted by the Management Committee at its discretion and shall serve
from the time of co-option until the end of the Annual General Meeting
following.
5.3. Any member of the Management Committee
who ceases to be a Full Member of the Club shall cease to be a member of the
Management Committee unless the Management Committee resolves otherwise.
5.4. The Management Committee shall meet
monthly or more frequently if it so decides.
5.5. Four members shall form a quorum for
the execution of business.
5.6. Every question at a meeting of the
Management Committee shall be decided by a majority of the members present and
voting, every member having one vote.
In the case of an equality of votes the chairman of the meeting shall
have a second or casting vote.
5.7. The Management Committee shall have
power to make Regulations to cover such matters not specifically dealt with in
these Rules as it thinks fit.
5.8. The activities of the Club shall be
divided into departments, each managed by an Officer who shall have power to
appoint individuals and sub-committees as he may consider necessary, provided
that the terms of reference and the identity of the appointed personnel are
approved by the Management Committee.
5.9. Any Club member duly authorised and
acting in good faith on behalf of the Club shall be indemnified by the Club in
respect of any personal liability arising therefrom.
6. MEMBERSHIP:
6.1. There shall be the following
definitions of membership of the Club:
6.1.1. Full Member: a person who has paid the
full membership fee in respect of the current Membership Year;
6.1.2. League Member: a Full Member who has
applied to be registered for the Club in one or more leagues and has paid the
appropriate League Membership fee(s);
6.1.3. Privileged Member: a Full Member who has
had the benefits of Privileged Membership granted to him by the Management
Committee;
6.1.4. Associate Member: a person who is not a
Full Member but has applied to be registered for the Club in one or more
leagues and has paid the appropriate league registration fee(s) to the Club.
6.2. The Membership Year shall run from 1st
September to 31st August.
6.3. The period of membership shall be:
6.3.1. In respect of Full Membership for the
Membership Year;
6.3.2. In respect of League Membership and
Associate Membership for the duration of the appropriate league programme;
6.3.3. In respect of Privileged Membership from
the time that it is granted until withdrawn in accordance with the Regulations
for Privileged Membership.
6.4. Applications for Full Membership,
League Membership and Associate Membership shall be made on the appropriate
form and returned with any relevant fees to the General Secretary. These applications may be made at any time
before or during the Membership Year.
Persons wishing to be considered for places in teams to be entered in
leagues shall return the form with appropriate fees by a date decided by the
General Secretary and stipulated on the application form.
6.5. Acceptance of membership of and
participation in any Club activities by any person is at the discretion of the
Management Committee.
7. ANNUAL
MEMBERSHIP FEES:
7.1. Annual membership fees shall be
payable as follows:
7.1.1. In respect of Full Membership - £15.00,
except that any number of related persons living at the same address may take
out Full Membership by paying a Family Membership fee of £25.00;
7.1.2. In respect of League Membership:
7.1.2.1. Slough & District League - £15.00;
7.1.2.2. Maidenhead & District Association -
£15.00;
7.1.2.3. Summer leagues - appropriate league
registration fee;
7.1.2.4. Other - as shall be decided by the
Management Committee;
7.1.3. In respect of Privileged Membership - no
fee;
7.1.4. In respect of Associate Membership - the
appropriate league registration fee.
7.2. In respect of applications received
after 30th November the fee payable for Full Membership shall be reduced by
£1.50 and the fee payable for Family Membership shall be reduced by £2.50 for
every complete calendar month that has elapsed during the Membership Year after
1st November.
7.3. The Full Membership fee and League
Membership fees in respect of the Slough & District League and the
Maidenhead & District Association, excluding summer leagues, shall be
halved for persons receiving full-time education or aged 60 or over.
8. SELECTION
OF TEAMS:
8.1. A captain for each team shall be
appointed before the start of each season.
8.2. Only League Members and Associate
Members may represent the Club in matches in league competition and Associate
Members may do so on not more than four occasions before becoming League
Members.
8.3. All teams representing the Club shall
be jointly selected by the Management Committee and appropriate team captain
except in the case where the Management Committee has divested this
responsibility to an individual or sub-committee.
8.4. A person accepting selection for a
match shall pay a match fee of £3.50 unless that person receives full-time
education or aged 60 or over in which case the fee shall be £1.75. The Management Committee may use its
discretion to waive or alter match fees for particular events including a Youth
Division run in sessions.
9. GENERAL
MEETINGS:
9.1. The Annual General Meeting shall be
held during the month of May or in the first week of June on a date decided by
the Management Committee.
9.2. Notice specifying the date, place and
hour of the Annual General Meeting together with the Agenda shall be given by
the General Secretary to the Officers, General Management Committee members,
Auditor and all Full Members no later than fourteen days prior to the date of
the meeting.
9.3. A Special General Meeting shall be
convened within twenty-one days upon the resolution of the Management Committee
or upon receipt by the General Secretary of a written demand by at least five
Full Members, specifying the business to be placed on the Agenda for such
meeting.
9.4. Notice specifying the date, place and
hour of the Special General Meeting together with the Agenda shall be given by
the General Secretary to the Officers, General Management Committee members,
Auditor and all Full Members no later than seven days prior to the date of the
meeting.
9.5. Attendance at a General Meeting shall
be open to all persons entitled to receive notice of the meeting.
9.6. Every question at a General Meeting
shall be determined by a simple majority of Full Members present and voting,
each member having one vote. In the
case of an equality of votes for and against a motion, the chairman of the
meeting shall exercise a casting vote.
10. FINANCE:
10.1. All monies belonging to the Club shall
be held either in accounts in the name of Cippenham Table Tennis Club or as
petty cash, or as the Management Committee shall determine.
10.2. The signatures of two Officers shall be
required for the withdrawal of any monies other than petty cash.
10.3. The Management Committee may enter into
any sponsorship agreement and authorization for the allocation of any
sponsorship receipts rests with the Management Committee unless directed
specifically by a General Meeting.
10.4. The Club shall not operate with the
object of making a commercial profit.
Any surpluses made shall not be distributed to members but shall be
applied solely to the furtherance of the Objects of the Club.
11. CLUB
COLOURS:
Any person who receives Club kit
advertising a sponsor's name is obliged to wear it when representing the Club
in any match or tournament, for the duration of the sponsorship period, and
agreement to play for the Club is deemed to be agreement to wear any kit thus
provided.
12. CESSATION
OF ACTIVITIES:
In the event of a cessation of
all activities of the Club the Club's surplus assets shall be returned to its
members.
13. ALTERATIONS
TO RULES:
13.1. No rule may be altered, added to, or
rescinded, nor introduced except at an Annual General Meeting or a Special
General Meeting.
13.2. Members
with propositions for alteration to rules to be considered at an Annual General
Meeting shall submit them in writing to reach the General Secretary not later
than 15th April.
13.3. Members
with propositions for alteration to rules to be considered at a Special General
Meeting shall submit them in writing to the General Secretary together with the
demand for the meeting.
13.4. The
General Secretary shall include the propositions received under Rules 13.1 and
13.2, together with all propositions made by the Management Committee, with the
Notice of the meeting.
13.5. No
proposition for alterations to rules shall be considered at a general meeting
unless it has been circulated with the Notice of the meeting but minor changes
to the propositions may be accepted during the meeting at the discretion of the
chairman of the meeting.