CIPPENHAM TABLE TENNIS CLUB

 

                                                                  RULES - CONSTITUTION AND ADMINISTRATION

                                                                                              (as at 1st June 2007)

 

1.             NAME:

1.1.          The Club shall be known as Cippenham Table Tennis Club.

1.2.          A sponsor's name may be permanently attached to any or all team names or the name of the Club.

 

2.             OBJECTS:

                The Objects of the Club shall be the organization, promotion and development of the game of table tennis by any means beneficial to the membership of the Club and the public.

 

3.             ACTIVITIES:

3.1.          The Club shall arrange weekly practice sessions and allow, at the discretion of the Management Committee, free tables to be used for practice when other activities are taking place.  The fee payable shall be £3.50 for Full Members and £5.00 for all other persons.  These fees shall be halved for persons receiving full-time education, aged 60 or over or registering as unemployed.  Any prospective members shall be entitled to free admission to the first practice session attended.

3.1.1.        Any member who contributes two hours or more to the running of the Club shall, on the day such a contribution is made, be entitled to free practice, the value of which may be transferred to related persons living at the same address.

3.2.          The Club shall promote competition by affiliation to any leagues or associations or enter any competition as the Management Committee shall decide.

3.3.          The Club shall arrange coaching sessions for which the fee payable shall be decided by the Management Committee.  Persons who are not Full Members may attend a maximum of four coaching sessions in any Membership Year before becoming Full Members.

 

4.             OFFICERS:

4.1.          The honorary Officers of the Club shall be Chairman, Deputy Chairman, General Secretary, Treasurer, Club Captain, Bookings Officer, Social Officer, Public Relations Officer, Coaching Officer and Events Officer.

4.2.          The Officers shall be elected at the Annual General Meeting and serve from the end of the meeting at which they are elected until the end of the Annual General Meeting following.

4.3.          A position not filled at the Annual General Meeting or a vacancy occurring may be filled by decision of the Management Committee.

 

5.             MANAGEMENT COMMITTEE:

5.1.          The affairs of the Club shall be managed, subject to the control of the members in general meeting, by a Management Committee consisting of the Officers and general committee members.

5.2.          General committee members shall be elected at the Annual General Meeting and serve from the end of the meeting at which they are elected until the end of the Annual General Meeting following.  Further committee members may be co-opted by the Management Committee at its discretion and shall serve from the time of co-option until the end of the Annual General Meeting following.

5.3.          Any member of the Management Committee who ceases to be a Full Member of the Club shall cease to be a member of the Management Committee unless the Management Committee resolves otherwise.

5.4.          The Management Committee shall meet monthly or more frequently if it so decides.

5.5.          Four members shall form a quorum for the execution of business.

5.6.          Every question at a meeting of the Management Committee shall be decided by a majority of the members present and voting, every member having one vote.  In the case of an equality of votes the chairman of the meeting shall have a second or casting vote.

5.7.          The Management Committee shall have power to make Regulations to cover such matters not specifically dealt with in these Rules as it thinks fit.

5.8.          The activities of the Club shall be divided into departments, each managed by an Officer who shall have power to appoint individuals and sub-committees as he may consider necessary, provided that the terms of reference and the identity of the appointed personnel are approved by the Management Committee.

5.9.          Any Club member duly authorised and acting in good faith on behalf of the Club shall be indemnified by the Club in respect of any personal liability arising therefrom.

 

6.             MEMBERSHIP:

6.1.          There shall be the following definitions of membership of the Club:

6.1.1.        Full Member: a person who has paid the full membership fee in respect of the current Membership Year;

6.1.2.        League Member: a Full Member who has applied to be registered for the Club in one or more leagues and has paid the appropriate League Membership fee(s);

6.1.3.        Privileged Member: a Full Member who has had the benefits of Privileged Membership granted to him by the Management Committee;

6.1.4.        Associate Member: a person who is not a Full Member but has applied to be registered for the Club in one or more leagues and has paid the appropriate league registration fee(s) to the Club.

6.2.          The Membership Year shall run from 1st September to 31st August.

6.3.          The period of membership shall be:

6.3.1.        In respect of Full Membership for the Membership Year;

6.3.2.        In respect of League Membership and Associate Membership for the duration of the appropriate league programme;

6.3.3.        In respect of Privileged Membership from the time that it is granted until withdrawn in accordance with the Regulations for Privileged Membership.

6.4.          Applications for Full Membership, League Membership and Associate Membership shall be made on the appropriate form and returned with any relevant fees to the General Secretary.  These applications may be made at any time before or during the Membership Year.  Persons wishing to be considered for places in teams to be entered in leagues shall return the form with appropriate fees by a date decided by the General Secretary and stipulated on the application form.

6.5.          Acceptance of membership of and participation in any Club activities by any person is at the discretion of the Management Committee.

 

7.             ANNUAL MEMBERSHIP FEES:

7.1.          Annual membership fees shall be payable as follows:

7.1.1.        In respect of Full Membership - £15.00, except that any number of related persons living at the same address may take out Full Membership by paying a Family Membership fee of £25.00;

7.1.2.        In respect of League Membership:

7.1.2.1.     Slough & District League - £15.00;

7.1.2.2.     Maidenhead & District Association - £15.00;

7.1.2.3.     Summer leagues - appropriate league registration fee;

7.1.2.4.     Other - as shall be decided by the Management Committee;

7.1.3.        In respect of Privileged Membership - no fee;

7.1.4.        In respect of Associate Membership - the appropriate league registration fee.

7.2.          In respect of applications received after 30th November the fee payable for Full Membership shall be reduced by £1.50 and the fee payable for Family Membership shall be reduced by £2.50 for every complete calendar month that has elapsed during the Membership Year after 1st November.

7.3.          The Full Membership fee and League Membership fees in respect of the Slough & District League and the Maidenhead & District Association, excluding summer leagues, shall be halved for persons receiving full-time education or aged 60 or over.

 

8.             SELECTION OF TEAMS:

8.1.          A captain for each team shall be appointed before the start of each season.

8.2.          Only League Members and Associate Members may represent the Club in matches in league competition and Associate Members may do so on not more than four occasions before becoming League Members.

8.3.          All teams representing the Club shall be jointly selected by the Management Committee and appropriate team captain except in the case where the Management Committee has divested this responsibility to an individual or sub-committee.

8.4.          A person accepting selection for a match shall pay a match fee of £3.50 unless that person receives full-time education or aged 60 or over in which case the fee shall be £1.75.  The Management Committee may use its discretion to waive or alter match fees for particular events including a Youth Division run in sessions.

 

9.             GENERAL MEETINGS:

9.1.          The Annual General Meeting shall be held during the month of May or in the first week of June on a date decided by the Management Committee.

9.2.          Notice specifying the date, place and hour of the Annual General Meeting together with the Agenda shall be given by the General Secretary to the Officers, General Management Committee members, Auditor and all Full Members no later than fourteen days prior to the date of the meeting.

9.3.          A Special General Meeting shall be convened within twenty-one days upon the resolution of the Management Committee or upon receipt by the General Secretary of a written demand by at least five Full Members, specifying the business to be placed on the Agenda for such meeting.

9.4.          Notice specifying the date, place and hour of the Special General Meeting together with the Agenda shall be given by the General Secretary to the Officers, General Management Committee members, Auditor and all Full Members no later than seven days prior to the date of the meeting.

9.5.          Attendance at a General Meeting shall be open to all persons entitled to receive notice of the meeting.

9.6.          Every question at a General Meeting shall be determined by a simple majority of Full Members present and voting, each member having one vote.  In the case of an equality of votes for and against a motion, the chairman of the meeting shall exercise a casting vote.

 

10.           FINANCE:

10.1.         All monies belonging to the Club shall be held either in accounts in the name of Cippenham Table Tennis Club or as petty cash, or as the Management Committee shall determine.

10.2.         The signatures of two Officers shall be required for the withdrawal of any monies other than petty cash.

10.3.         The Management Committee may enter into any sponsorship agreement and authorization for the allocation of any sponsorship receipts rests with the Management Committee unless directed specifically by a General Meeting.

10.4.         The Club shall not operate with the object of making a commercial profit.  Any surpluses made shall not be distributed to members but shall be applied solely to the furtherance of the Objects of the Club.

 

11.           CLUB COLOURS:

                Any person who receives Club kit advertising a sponsor's name is obliged to wear it when representing the Club in any match or tournament, for the duration of the sponsorship period, and agreement to play for the Club is deemed to be agreement to wear any kit thus provided.

 

12.           CESSATION OF ACTIVITIES:

                In the event of a cessation of all activities of the Club the Club's surplus assets shall be returned to its members.

 

13.           ALTERATIONS TO RULES:

13.1.         No rule may be altered, added to, or rescinded, nor introduced except at an Annual General Meeting or a Special General Meeting.

13.2.         Members with propositions for alteration to rules to be considered at an Annual General Meeting shall submit them in writing to reach the General Secretary not later than 15th April.

13.3.         Members with propositions for alteration to rules to be considered at a Special General Meeting shall submit them in writing to the General Secretary together with the demand for the meeting.

13.4.         The General Secretary shall include the propositions received under Rules 13.1 and 13.2, together with all propositions made by the Management Committee, with the Notice of the meeting.

13.5.         No proposition for alterations to rules shall be considered at a general meeting unless it has been circulated with the Notice of the meeting but minor changes to the propositions may be accepted during the meeting at the discretion of the chairman of the meeting.