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Precis of Minutes of 20 February 2007 Parish Council Meeting

Matters Arising
Dan Rogerson MP had replied that although due to constituency obligations he was unable to attend the Local Works - Campaign for the Sustainable Communities Bill debate, he is supportive of the bill.
The request for Footpath at Widemouth Bay had been discussed at the recent Ward meeting, additionally CCC have confirmed that the matter is being investigated.
Cllr S Noakes gave his report on the NCDC Planning Seminar he had attended.
Some councillors had attended the meeting concerning the flooding in Pinch Hill and SWW have undertaken some remedial work.
The Chairman had met with CCC Area Supervisor Glen Haydon to discuss various parish highway improvements.

Correspondence
NCDC Grant Fund Training Skills Day at Bodmin.
National Association of Local Councils (NALC) Review of Quality Town & Parish Council Scheme.
Cornwall County Training Partnership Intensive CILCA weekend.
Cornwall Sustainable Energy Partnership - Heat & Power demand in Cornwall, request for information indicating which businesses or community centres in the parish appear to have high power and heat/refrigeration demands.
Cornwall County Fire Brigade Intergraded Risk Management Plan (IRMP) consultation questionnaire. It was agreed that the as the parish council were not cognisant of all the aspects of the service, they are not in a position to respond.
Cornwall Countryside Access Forum public meetings at Truro and Camborne.
CCC Annual Minerals & Waste Monitoring Report.
Kidney Research UK London Bridges Walk 24.06.07.
Audit Commissioner is responsible for appointing external auditors, an officer of the Audit Commission (appointed at the last tender operation) will continue for an additional year to cover 2006/07 and tenders are to be invited for the appointment of an external auditor for the following 4 years in due course.
Dan Rogerson MP poster - invitation to surgeries and how to contact him.
CCC letter and draft copies of their proposal for a single council for Cornwall.
Cornwall County Playing Fields Association AGM 08.05.07 at Bodmin.
Trustees of the Bray Institute acknowledgement of grant money.
Health Protection agency and NCDC - Radon in homes information pack and free test kit.
NCDC Information for prospective councillor candidates.
An envelope containing several items of correspondence was placed for circulation

Tony Edwards - NCDC Ward Member
Report on Marhamchurch Ward meeting. In Cllr Edward's absence, the Clerk gave a short report on the Ward meeting which had been very well attended by Marhamchurch, Poundstock and Launcells parish councillors, also in attendance were CC and NCD Cllr Bob Booker and NCD Cllr Nigel Pearce. Sarah Mason CALC Executive Officer gave a very interesting talk on the contents of the White Paper Local Government Reform; CCC have been working on their bid for approximately 18 months, NCDC have only recently prepared a bid. CCC propose a unitary council, NCDC do not support the bid and have produced their own bid. Some other District Council do not support the CC bid and one district has proposed a Regional Assembly for Cornwall. Unfortunately, the various stages of the adoption process have been delayed and therefore any decision will not be made until after the district and parish elections. Other matters discussed included Public Right of Way, Widemouth Bay Beach and car parking

Planning Decision Notices:
i) Full Planning: Erection of extension. Honeysuckle 4 Old Orchard Close. Mr & Mrs M Bennett. Refused.
ii) Full Planning Change of use of land to Paintball and Quad Bike Outdoor Centre together with the siting on one portacabin and 2 steel storage containers. Trelay Farm. Mr D Vodden. Refused.

Planning Applications
i) 2006/02147 Demolition of old stable block and erection of new stables. Elmsleigh, Pinch Hill. Mr & Mrs M Ford - withdrawn.
ii) 2007/00045 Full Planning: Demolition of old stable block and erection of new stables (revised scheme from previously approved. Elmsleigh, Pinch Hill. Mr & Mrs M Ford. Following examination of the plans and the discussion, providing highways carry out a detailed safety inspection there were no objections.
iii) 2007/00093 Full Planning: Erection of a replacement front porch. Westlands Helebridge Road Marhamchurch. Mr M Ward. No objections.
iv) 2007/00141 Full Planning: Erection of free range poultry building Eastbeare Farm Mr & Mrs P Cholwill. The latest application will bring the total of units to 6. No objections.

Review guidelines re the Code of Conduct and Councillors Declaration of Interest
Information relating to the amendments to the Model Code of Conduct for Local Authority members had been circulated. It was noted that the existing Code of Conduct had been accepted and that each councillor had signed to comply with the code on their election/co-option. There was a discussion regarding personal and pecuniary interest and the necessity of councillors leaving the room during voting; it was clarified that as there is no adjoining room, it will be necessary to withdraw from the building altogether and wait outside, or use the vestry in the adjacent Chapel.

Parish Plan
Mr N Hutson reported on the progress of the analysis stage and plans for prioritising the next meetings. As part of the analysis resulting from the questionnaire, the parish plan group require to know details of vandalism issues over recent years.

Village Hall Group - Bid to the Community Chest - Parish Council support.
The newly formed Marhamchurch Village Hall group have prepared 2 requests for funding from NCDC Community Chest.

Bude Canal Regeneration Stakeholder/Partnership Membership
It was proposed that the Memorandum of Agreement dated 26.10.06 be formally accepted and adopted by the Parish Council, for Mr M Grills to be the named representative with Mr S Noakes to act as his representative.

Burial Ground
It was confirmed that most of the material for the spoil enclosure has been delivered. There was a discussion about the condition of path in the Churchyard leading to the lower part of the churchyard and to the parish cemetery. It was noted that the churchyard has been adopted by NCDC and the Clerk will write to them stating that as a health and safety issued it needs to be inspected.

Public Conveniences
It was unanimously agreed to increase the cleaner/caretaker's pay. Following receipt of a second quotation for wall repairs, it was agreed to accept the quote from M Vanstone.

CCC Footpath Partnership
The final invoice for this year has been received and the claim for the current year has been forwarded to CCC for reimbursement.

Forthcoming Elections & Poll cards
Mr R Corney has sent a letter expressing his wish to resign as a parish councillor with immediate effect.
District and Parish Elections will be held on 03.05.07. NCDC will be unable to advise until 11.04.07 which ward and parishes will be contested; in the event of a combined District and Parish election, the cost of poll cards will be met by NCDC. However, if the Parish is contested and the District ward is not, and poll cards are required the parish must pay (25p per poll card). NCDC must be advised by 04.04.07 whether poll cards are required or not. A pack and CD with suggestions for raising pubic awareness of elections and ways to encourage/inform potential parish council candidates was circulated.

Parish Noticeboard
The Chairman confirmed that he has been informed by NCDC that it will not be permissible for a UPVC noticeboard to be placed on the wall of the Bray C of E Institute. However, if a wooden/glass board is used planning permission will not be required. It was agreed to select suitable noticeboard measuring 4'x3'.

Methodist Room Hire
It was unanimously agreed to accept the room hire price increase to take effect from April.

Hele Valley Trail - Awards for All Grant Application
The Chairman advised that on further investigation, he has been advised that planning permission is not required. Ian Watkiss, NCDC Grants Officer has written a letter stating the procedures and conditions of the grant. The Chairman provided the Clerk with copies of an estimate of the cost of the work. Following the long discussion, Mr Grills agreed to contact the Grants Officer in order to get more information relating to the grant application details and restrictions.

Parish Council Bank Account Balances & Parish Council Income
Details were given.

Cheques for Payment were approved

No Other Business