(Affiliated ASA
RULES OF THE
1
NAME OF THE ASSOCIATION
This
Association shall be called the "Lincolnshire County Amateur Swimming
Association", hereinafter referred to as the "
2
OBJECTIVES
The objectives
of the
(a) to encourage the
arts of swimming, water polo, synchronised swimming, diving and lifesaving
within the
(b) to make arrangements
to hold championships and competitions for any of these disciplines.
(c) to select and govern
teams and individuals to represent the
(d) those of the ASA.
(e) the
(f) the
3
The
(a) the
(b) the
(c) members of the
4
MEMBERSHIP
All swimming,
water polo, diving and synchronised swimming and lifesaving Clubs, Associations
and Leagues affiliated to the Amateur Swimming Association (East Midland
Region) or to the Amateur Swimming Association (ASA) directly and whose
headquarters are situated within the County shall be eligible for membership,
subject to approval by the Executive.
5
FINANCE
5.1 FINANCIAL YEAR
The Financial
Year shall end on 31st August.
5.2
SUBSCRIPTIONS
The
Subscriptions of all affiliated Clubs, Associations and Leagues shall be
assessed annually by the Executive Committee at the Executive Meeting
immediately preceding the Annual General Meeting. The Subscriptions so assessed shall be
reported to the Annual General Meeting and shall be due on 1st January of the
following year.
If such
Subscription should remain unpaid by 31st January a reminder will be sent. Any
organisation still in default by 31st March shall be deemed to be no longer
affiliated to the
5.3
APPLICATION OF FUNDS
All funds and
other property of the
5.4 DISSOLUTION OF THE
In the event
of dissolution, the funds remaining shall be devoted to objects similar to
those of the
5.5 FINANCIAL DEFICIT
If, at the end
of the financial year, the Balance Sheet, should show deficit, each affiliated Club,
Association and League shall be liable for a levy proportionate to the annual
subscription of such
organisation.
6
COUNCIL AND GENERAL MEETINGS
6.1 COUNCIL
The
the President
the President-Elect
a
maximum of three Vice-Presidents
the
Hon. Life Members
the
Past Presidents
the
Hon.
Treasurer
Hon. General Secretary
Hon. Minute
Secretary
Hon.
Championship and Age Group Secretary
Hon. Masters
Secretary
Hon. Water
Polo Secretary
Hon. Fixture
Secretary
Hon. Coach
Hon.
Assistant Coach
Hon. Diving Secretary
Hon. Synchro
Secretary
Hon.
Education Officer
Hon.
Facilities Officer
Hon. Royal
Life Saving Society Officer
Hon. Records
Officer
Hon. Public
Relations Officer
Hon Open
Water Secretary
Hon
Disability Secretary
Hon Swimming
Officials Secretary
Hon Welfare
Officer
Hon
Officials Secretary
Hon
Volunteer Coordinator
Hon
Development Officer
and
two Delegates nominated by each affiliated Club, Association and League.
Delegates from
seven affiliated Clubs, Associations or Leagues, together with six from the
President. President Elect, Vice-Presidents and Hon County Officers shall form
a quorum.
6.2 ANNUAL
GENERAL MEETING
The Annual
General Meeting of the COUNCIL shall normally be held on the first Saturday in
December.
The date and venue for the
next Annual General Meeting shall
be decided at each Annual General Meeting. It should be selected in consultation with the
President-Elect.
The purpose of such Meeting shall be :-
(a) to receive the
annual reports of the Hon. Officers of the
(b) to confirm the
nominations, from the preceding Executive Meeting, of the President and
President-Elect.
(c) to elect
Vice-Presidents, from those eligible, to fill vacancies for the following year.
(d) to elect the Hon.
Officers for the following year.
(e) to appoint, for the
following year, one or more Hon Financial Advisers.
(f) to appoint one or
more Hon. Trophy Trustees for the following year.
(g) to appoint an Hon.
Medical Adviser for the following year.
(h) to confirm the
election of Hon. Life Members as nominated by the Executive Committee.
A Register shall be kept of such Hon. Life Members.
(i) to approve any
changes to the Rules of the
6.3 SPECIAL GENERAL MEETING
A Special
General Meeting of the Council may be called for a stated purpose
:-
(a) by the Executive Committee or
(b) on a written request to the Hon. General Secretary from no
fewer than four affiliated Clubs, Associations or Leagues. The Hon. General Secretary must arrange for
such Meeting to take place within twenty-eight days of receipt of a valid
request. No other business shall be discussed at such Meeting.
6.4 NOTICE OF GENERAL MEETINGS
The Hon.
General Secretary shall give at least fourteen days’ notice of every General
Meeting to the Secretary of each affiliated Club, Association and League and to
the President, President-Elect, Vice-Presidents, Past Presidents, Hon. Life
Members and all Hon. Officers of the
6.5 VOTING AT GENERAL MEETINGS
Except where a
ballot vote is taken, a Delegate shall vole by holding up a Delegate's Card.
7
NOMINATIONS
The Executive
Meeting immediately preceding the Annual General Meeting shall:-
7.1 PRESIDENT, PRESIDENT-ELECT and VICE-PRESIDENTS
(a) Nominate the President
who shall usually stand for two years.
The nominee for President will normally be the
President-Elect of the current year. If
the President-Elect should be unable to serve, then the longest serving
Vice-President or a Past President may be nominated by the President.
(b) Nominate the President-Elect who will normally
be the longest serving Vice President or a Past President.
(c) Provide a list of those Executive Committee
members eligible for nomination for any Vice-Presidential vacancies. Only those who have served on the Executive
Committee for a minimum period of three years shall be eligible for nomination.
7.2 HONORARY OFFICERS
Receive
written nominations and make proposals for the Hon. Officers of the
7.3 MEMBERS
Nominate Hon.
Life Members to mark exceptional service to the
8 EXECUTIVE COMMITTEE
8.1 THE EXECUTIVE
The Executive
shall be the managing body of the
8.2 CHAIRMAN
The President
shall have the right to act as Chairman at all Meetings of the
8.3 COMPOSITION
The Executive
Committee shall consist of the members of the Council, except that there shall
be only one Delegate nominated by each affiliated Club, Association and
League. Substitute Delegates will be
permitted.
8.4 MEETINGS
Meetings of
the Executive Committee shall be held at about two monthly intervals. The first meeting shall be held in January
when dates for the remaining meetings of the year, and for the first meeting of
the following year shall be decided.
Delegates
from five Clubs.
Associations or leagues together with five from the President, President-Elect,
Vice-Presidents and Hon. County Officers shall form a quorum.
8.5 EXECUTIVE SUB-COMMITTEES
The following
shall be standing Sub Committees of the Executive Committee
Emergency
Committee
Planning
Committee
Championship
and Age Group Committee
Swimming
Committee
Water Polo
Committee
The following
shall be Ex-Officio Members of all Sub-Committees, with full voting rights :-
President
President-Elect
Hon. General Secretary
Hon. Treasurer
Any
Sub-Committee shall have power to co-opt members for any special purpose. Such co-opted members shall not have voting
powers.
8.6 DUTIES
The duties of
the Executive Committee shall be :-
(a) to appoint, at the
first meeting of the year, members, as required, to the Sub-Committees and
subsequently to fill any vacancies should they occur.
(b) to appoint any
special Sub-Committees which may be considered necessary or desirable.
(c) to elect Clubs,
Associations and Leagues as members of the
(d) to control the
finances of the
(e) to fill any
vacancies which may occur amongst Officers of the Executive Committee. A vacancy shall be deemed to have occurred if
any Officer, other than the President, President-Elect, Vice-Presidents, Past
Presidents or Life Members, shall have been absent from three consecutive
Executive Committee Meetings, without having received leave of absence or
having given a valid
explanation.
(f) to suspend or expel
any affiliated organisation or committee member. If at any meeting of the Executive Committee
a resolution is passed by a majority of at least two-thirds of those voting, to
the effect that an affiliated Club,
Association, League or member of Committee has rendered themselves unworthy to
continue to be affiliated or to remain a member, such organisation or member
shall cease to belong to the
decided by the Council.
(g)
to
exercise all other powers which may be necessary for the proper conduct of the
affairs of
the
9
EMERGENCY COMMITTEE
This Committee
shall consist of the Ex-Officio Members, Hon. Championship and Age Group
Secretary, Hon. Fixture Secretary, Hon. Coach and Hon. Water Polo Secretary,
together with three other Members of the Executive Committee.
Four shall
form a quorum.
Its duties
shall be:
(a) to deal with any
urgent business which may arise.
(b)
to
present a full report of its decisions to the next Executive Committee meeting.
The Hon.
General Secretary shall act as secretary to this Committee.
10. PLANNING
COMMITTEE
This Committee
shall consist of the Ex-Officio Members and the Immediate Past President.
Three shall
form a quorum.
Its duties
shall be :-
(a) to review past activities
of the
(b) to make
recommendations for improvements to the working of the
(c) to make
recommendations for the development of the activities of the
(d) to present a report
of its recommendations to the next Executive Committee meeting.
The Hon.
General Secretary shall act as secretary to this Committee.
11. CHAMPIONSHIP AND
AGE GROUP COMMITTEE
This Committee
shall consist of the Ex-Officio Members, Hon. Championship and Age Group Secretary,
Hon. Fixture Secretary, Hon Masters Secretary, Hon Coach/Assistant Coach and
three other Members of the Executive Committee.
Five shall
form a quorum.
Its duties
shall be:-
(a)
to
make all arrangements for holding
(b) to recommend dates
for
(c) to recommend any
changes to the format of galas and to the qualifying times for accepting
entries.
(d) to make all necessary arrangements to comply with safety
requirements as detailed in current ASA Laws.
(e) to cause Minutes to
be kept of its proceedings and to present these to the next Executive Committee
meeting.
The Hon.
Championship and Age Group Secretary shall act as secretary to this Committee.
12
SWIMMING COMMITTEE
This Committee
shall consist of the Ex-Officio Members, Hon. Championship and Age Group
Secretary, Hon. Coach, Hon. Assistant Coach, Hon. Records Officer, Hon. Fixture
Secretary, Hon Masters Secretary and one other Member of the Executive
Committee.
Five shall
form a quorum.
Its duties
shall be :-
(a) to make all
necessary arrangements to hold Inter-County matches and/or competitions and to
decide on venues for home events.
(b) to select
representative teams for such matches and competitions.
(c) to make all
necessary arrangements to comply with safety requirements as detailed in
current ASA Laws.
(d) to cause Minutes to
be kept of its proceedings and to present these to the next Executive Committee
meeting.
The Hon.
Fixture Secretary shall act as secretary to this Committee.
13
WATER POLO COMMITTEE
This Committee
shall consist of the Ex-Officio Members, Hon. Water Polo Secretary and two
representatives from each affiliated Club and League having Water Polo
activities.
Five shall
form a quorum.
Its duties
shall be :-
(a) to organise an
annual County Club Championship tournament.
(b) to arrange training
and trials for selection of County Senior and Junior Teams.
(c) to arrange
Inter-County matches for County Senior and Junior Teams.
(d) to appoint a County
Water Polo Coach or Coaches.
(e) to make all
necessary arrangements to comply with safety requirements as detailed in current
ASA Laws.
(f) to cause Minutes to
be kept of its proceedings and to present these to the next Executive Committee
meeting.
Selection of
The Hon. Water
Polo Secretary shall act as secretary to this Committee.
14 SWIMMING OFFICIALS COMMITTEE
The Committee
will consist of ex-officio members and the members of the
a) To arrange
courses for people who wish to take their officials examinations utilizing the
members of the Midlands Course Leaders and liasing with the clubs.
b) To arrange
practical tests for those candidates who are successful in the theory
examinations.
c) To encourage
and provide, where possible, assistance to aid those officials who wish to
advance.
d) To be
responsible for the Midland Course Leaders list from the Lincolnshire ASA
standpoint ie adding and removing official as required.
e) To be
responsible for the updating of the Officials list in the Lincolnshire ASA
handbook.
15
EXPENSES
Delegates of
affiliated organisations attending the Annual General Meeting and Executive
Committee meetings shall be responsible for any expenses that they may
incur.
Competitors
selected to travel on behalf of the
16. SELECTION OF
All affiliated
Clubs shall be expected to place their members at the disposal of the
A member of an
affiliated Club shall, after representing the
17.
All County
competitions shall be conducted under the Laws of the ASA, where applicable.
The
18. ALTERATION TO COUNTY ASSOCIATION RULES
Notice of any
proposed alterations shall be sent in writing to the Hon. General Secretary to
arrive not later than 30th September, together with the names of the proposer
and seconder who must be Officers of the
Changes may
only be approved at an Annual General Meeting or at a Special General Meeting
called for that purpose, and notice of such Meeting shall give details of all
proposed changes.
Changes may
only be made to these Rules if those voting in favour of the changes constitute
at least two-thirds of those voting.
19. RESIGNATIONS
Any Club, Association
or League wishing to resign from the County Association shall give notice in
writing to that effect to the Hon. General Secretary by 30th September
otherwise such organisation shall be held liable for its subscription for the
following calendar year.
20. INTERPRETATION OF THE
Any question
as to the correct interpretation of any of the "Rules of the
Revised