LINCOLNSHIRE COUNTY ASA

 

Minutes of the Executive meeting held on Wednesday 21 January 2009 at Boston Tennis Club.

 

Present: - G Dix (Pres), D Hendel (Sec), C Hendel (LV), N Savory (Masters Sec),

S Smith ( Age Group Sec), S Holland-Leavens (Disability Sec), M Crowley (Records Officer) P Crowley (Lincs League), A Ruffle (CLP), J Noonan (Lincs League), J Highfield Treasurer), G Richardson (Louth), A Butler (Water Polo Sec), M Reynolds (Deepings),

B Kelsey (Development),  J Wright (Minute Sec), M Macleod (PR), T Gowing (S Lincs),

S Hook (S Lincs), S Gunter (Open Water Sec).

 

 

1.       Apologies for Absence

          S Dunlop (Grantham Water Polo), W Webb (Junior League), G Smith (CLP),

M Foster (County Development Coach).

 

2.       Minutes of Executive Meeting held on 7 October 2008.

          Accepted as a true record with one spelling correction to the name of Mike

          Kebble.   Proposed by DH and seconded by NS.

 

3.       Matters Arising

          DH met the Area Manager and Local Manager of Leisure Connection at North

          Kesteven.  He is still waiting for them to get back to him.

 

4.       Correspondence

          a)  A e-mail was sent out to clubs at Christmas asking what courses clubs wanted

          organising.  Only two replies were received (Woodhall Sharks and Sleaford

          Swimming Club).  If anyone would like a course, please contact DH asap.  E Mids

          ASA are running some free courses including A Club for All, Equity etc.  These

          courses won't run without minimum numbers so if any club is interested, book

          asap.

 

          b)  DH attended an E Mids Swimming Committee meeting regarding licensing of

officials.  Clubs need to get officials licensed as, at some point in the future, it

will be a requirement to have a set number of licensed officials at each meet

(more licensed officials needed the higher the meet).  Counties will need all officials to be licensed.  The license fee is currently £10 per person and lasts 4 years.

 

c)  DH asked that all Secretaries submit their reports by email a minimum of two days prior to the meeting so that they can then be attached to the minutes that are posted on the website.    Any for this meeting that haven't already been sent electronically, he would appreciate being emailed asap. 

 

5.       Report of Hon Fixture Secretary

          Nothing to report.

 

6.       Report of Hon Masters Secretary

          Report circulated and attached to minutes.

 

7.       Report of Hon RLSS Secretary

          No report.

 

 

8.       Report of Hon Champs and Age Group Secretary

          Everything is on target.  Nothing further to report.

 

 

9.       Report of Hon Treasurer

          JH has now set up payroll to pay MF's wages.  She is in the process of amending

          the signatories on the account.

 

10.     Report of Hon Records Officer

          Report attached.

 

The most up to date rankings on the website are from 04/08.  These are

          currently being updated.

 

The procedure for a record claim is that a swimmer claims it, it is then verified

and then the swimmer or the swimmer's club will be emailed back a certificate.

 

11.     Report of Hon Officials Secretary

A request has been sent out to all clubs for officials to help at the Counties.  All clubs are asked to put the information on their notice boards.

 

GD has received a letter from E Mids Region advising they are holding an officials seminar on 28 March which is the last day of the Counties.

 

County Officials tops can now be ordered at a cost of £12 each.  Information on these has gone out with the request for officials.  They will have the same logo on as the green tops.

 

12.     Report of Hon Education Secretary

Not many clubs are claiming Grant Aid which is available for level 1, 2 and 3 teachers and coaches courses.  Grant aid was doubled from Jan 09 with Swim 21 clubs (or those working towards Swim 21), getting between £80 and £400 back per course and non-Swim 21 clubs, half that.  The money is sent to clubs to be passed on to whoever paid for the course.

 

The increase in funding post Olympics 2008 is not as much as expected with a short fall of £6 million.  This will have to be taken from somewhere, possibly officials.

 

13.     Report of Hon Development Secretary

BK presented a draft development paper and acknowledged that is contents may be seen to be radical or controversial but it is his view that there is a lack of unity amongst the clubs in the County and that we need to work as one to get our voice heard.  He advised he has been to see all clubs apart from Boston and he hopes to arrange a visit in the near future.  The paper will be put on the County website so that all Clubs can access.  BK requested that clubs discuss amongst committees, members and parents and then feedback.  To assist with obtaining views, it was agreed to hold a meeting the first weekend of the Counties with the Development Officers of each Club, officials etc on the content of the paper.  In addition, the second weekend of the Counties, a presentation will be given to parents and any other interested parties.  BK would like all feedback by end of February with the aim of launching it in May.

 

BK suggested we try and invite significant VIPS who are influential and could help us to attend the Counties.

 

14.     Report of Hon Disability Officer

SH-L attended the Disability Forum where the Strategic Plan for Disabled Swimming in the East Midlands was released. There are a couple of things which we, as a County ASA, need to implement and which she will work with BK on introducing including organising squad sessions for swimmers at a certain level so they are on a par with able-bodied swimmers.  Also, the consideration times for ASA Counties, Opens etc are on the ASA website.  We would hope to include this in our Counties from 2010.

 

A couple of training squad sessions have been arranged for DSE Juniors (invitation only) on 8 February and the DSE International Qualifiers on 26 April.

 

GH asked that Clubs let SH-L know of any swimmers they have with a disability. 

 

15.     Report of Hon Open Water Secretary

Regional camps have been set up.  These are by invitation only and based on 800m and 1500m times.  Season starts in June.  Events are on the British Swimming Open Water site.  We have two FINA referees now and some British Swimming referees and judges with the RAF.

 

16.     Report of Hon Water Polo Secretary

Sessions at Lincoln stopped through lack of support.  A Club and Coach conference the introduce Water Polo to coaches is being held at Spalding on 28 February at 9am – 2 hours theory, 2 hours teaching.  Information will be coming out to clubs as soon as it is known who will be leading course.  It is hoped a National Coach will be available but, if not, the course will still run.  3 coaches are interested so far.  There is funding available for two more courses in the County, possibly at Boston and Horncastle.

 

Level 1 coaching course in Water Polo is to be organised by E Mids ASA.  It is very early days yet but Grantham, Horncastle and Spalding have expressed an interest.  Spalding is trying to develop junior water polo but the time of 9pm on a Thursday is causing problems with younger swimmers.

 

17.     Report of Hon Public Relations Officer

MM asked what sort of publicity we are looking for as clubs tend to do their own.  It was suggested he try and get the radio stations to come along to the Counties.  Perhaps also Look North and representatives of Lincolnshire County Council.  Any further ideas to be passed on to MM.

 

18.     Report from East Midland Region

          There was a meeting just before Christmas but nothing to report as yet.

 

19.     County Development Coach – Update

          Report attached.

DH advised that selection criteria is now in place and has been circulated to clubs.  Coaches have sourced possible swimmers and currently there are 45 in the South and 40 in the North.  Pool times have been sourced as follows:- 2 hours at Cranwell on a Saturday, 2 hours at CLP – Thursdays 6-8 at Yarborough and Friday 8-9.30 at Christ Hospital, 4 hours at South Lincs – mornings 5-7.  Needs to be self-financing in just less than 3 years.

 

MF is hoping to get swimmers into the water next week after meeting with swimmers and parents.  DH will circulate the County Squad criteria to all Exec committee members.

 

No costs have been made available to the committee.  MF is working on this.  However, we have £1,840 set aside from last year's increase in County fees to use towards the Development Squad.  MF is coming to Counties and will be attending the Coaches Meeting there too.

 

20.     Swim 21

          CLP will be submitting on the next round.

 

21.     Welfare

Rachel Washington of E Mids ASA advised Boston SC that club Welfare Officer’s should not hold another position on their clubs committee, as this could cause a conflict of interest. All clubs should be aware of this. GD is in the process of passing this post on. 

 

22.     Equity

All clubs are aware of the need to be fair and equal to all with respect to, for example, religion, age, ethnicity etc.

 

23.     Election of Sub-Committees

          Emergency Committee – President, President Elect, Gen Secretary, Treasurer,

S Gunther, N Savory, S Gray.  Proposed by PC, seconded by SS.  All agreed.

 

Champs & Age Group Committee – President, President Elect, Gen Secretary, Treasurer, Age Group Sec, Fixture Sec, Masters Sec, Hon Coach, G Richardson and S Gray.  Proposed by DH, seconded by SG.  All agreed.

 

Swimming Committee – President, President Elect, Gen Secretary, Treasurer, Hon Coach, Assistant Coach, Records Officer, Fixtures Secretary, Masters Secretary.  One other place was available under the constitution.  As both PC and GR both wanted to stand for the position, a vote was held after they left the room.  The vote was tied at 7 votes each (2 abstentions) and therefore GD had the casting vote.  PC was duly elected.

 

24.     Agreement of Dates for 2009 Exec Meetings

Tuesday or Wednesday w/c 20th April, w/c 22nd June, w/c 5th October.

AGM w/c 23rd November.

 

GD would like to see meetings held more centrally in the County and he and JW are looking at venues in Sleaford or Heckington.  Meeting dates and locations will be forwarded in due course.

 

25.     Any Other Business

If anything needs updating on the website, please let JS know and he will attend to it.  Disability information is not up to date and the Pentaqua link is incorrect now.

 

The new club at Skegness will need contacting for their affiliation fees and also to invite to the Exec Meetings.

 

SS is to pass on to JH the names of the Category 2 swimmers in the County.

 

It was agreed to remove all the names and addresses of the County headed paper and just have the name and logo on.  Individual addresses can be typed in as and when needed.

 

CH asked for the County trophies to be brought back to this meeting.  Can any remaining trophies be brought to the Long course events to enable CH to check and clean them before the other County events.

 

There being no further business, the meeting closed at 9.10pm