LINCOLNSHIRE COUNTY AMATEUR SWIMMING ASSOCIATION

 

Minutes of the exec meeting held on 1st April 2008 at North Kesteven Sports Centre

 

Present: - P.Crowley (President), D.Hendel (Secretary), J.Savory (treasurer), N.Savory (Age Group & Masters Sec), M.Crowley (Records Officer), G.Dix (Officials Sec), G.Smith (CLP), S.Smith (CLP), M.Reynolds (Deepings), G.Richardson (Louth) C.Hendel (LV),

 

1.                  Apologies

B.Kelsey, B.Rowe, L.Webster, Grantham & Sth Lincs

 

2.                  Minutes of the Executive Meeting held on the 8th January 2008

Minutes were agreed.

 

3.                  Matters arising from the Minutes

No matters arising

 

4.                  Correspondence

No correspondence

 

5.                  Minutes of the Champs Sub-Committee held on the 14th January 2008

These were circulated

 

6.                  Matters arising from the minutes

No matters arising

 

7.                  Report of the Hon Fixtures Secretary

No report

 

8.                  Report of the Hon Masters Secretary

The Masters would like to introduce a 100fr event into the Masters Championships – this was discussed and agreed by all to include.

 

NS suggested that the Carol Patch Trophy should be awarded on the day of the competition and not at the County AGM, which is the current practice. NS said that the only problem would be that the current scoring system would not be able to be used. Scoring would need to be done on the computer with a 6 – 1st, 5 – 2nd, etc system – NS is not sure how this would effect the final results, NS to look at last years results using this system and see what if any difference this would make. All agreed that the trophy should be presented at the competition.

 

9.                  Report of the Hon RLSS Secretary

No report

 

10.              Report of the Hon Age Group and Champs Secretary

NS said that reports back indicate that this years championships went well – skins events was well received. Sub-committee will be meeting next week and report back at the next Exec meeting. NS thanked Guy Dix for taking the equipment each week.

 

 

 

 

 

11.              Report of the Hon Treasurer

JS said that he had received an e-mail from a parent whose son had entered Counties but due to illness was unable to attend any of the 3 galas; they have asked if it would be possible to have a refund on the entry costs. This was discussed and agreed that a refund should be given. GS asked if this would apply to all – it was agreed that it would. JS would put a note on the website about this.

 

JS said that national organisations no longer have to be affiliated to their County.

 

JS reported that putting up the entry costs for championships from £3 to £4 had no effect on entry levels.

 

12.              Report of the Hon Records Officer

Updated records have now been issued and are on the website. MC has some record claims from last year that had been submitted prior to the hand over from Ray – none of these claims and supporting evidence has been passed on to MC. The parents of the swimmers concerned from seeing the updated records have asked why they are not shown – MC asked if these claims should be accepted – this was discussed and agreed that they should be accepted.

 

NS queried that records had been shown in some age groups that were not events at the County Champs .It had been agreed and minuted at a previous meeting that 9/10 yrs records would only be for events eligible to be swum at Counties.  This was discussed and agreed that swimmers can claim all swims in all age groups irrelevant of the event being swum at the County Champs. JS to update website conditions.

 

MC said that the closing date for rankings claims from clubs is the 3rd April. MC reminded all clubs that submissions should include swimmers full names, ASA id number and date of birth.

 

13.              Report of the Hon Officials Secretary

GD thanked Eion Coulthard for his help with sorting officials for this years County Champs.

 

GD stated that this had been the poorest turn out for officials and he was disappointed to see officials in the spectator area who had not volunteered their services.

 

GD said that 4 clubs had got a good number of people signed up for the Judge level one qualification – the courses are now a longer process and more time consuming, some people may feel that they are not progressing. He suggested that clubs use training sessions for candidates to practice.

 

2 candidates from Lincolnshire would be retaking their ref’s exam in May. GD feels that the current cycle for the ref’s exam does not run correctly.

 

GD has sent a report into the District meeting that he could not attend.

 

 

 

 

 

14.              Report of the Hon Education Secretary

Currently there are not enough people able to assess final units on the level 2/3 courses, it is hoped to introduce a course for “expert witness” who would be able to assess within own clubs.  There is also a general shortage of tutors to run the courses,

 

The ASA have a booklet of courses and CPD’s available to clubs. PC said that clubs to either contact him or the ASA direct for any courses required by clubs.

 

Only 3 lanes have been booked by clubs for the long course training on the 15th June – PC has sent reminders to clubs the costs for this was discussed and it was agreed that this session would be cancelled. PC to find out the cancellation fee.

 

15.              Report of the Hon Development Officer

DH read out report on behalf of BK

 

BK had a mixed reception to his presentation at the County gala some positive some negative, he has received a number of e-mails from around the County all of which have been positive.

 

BK has meet with Louth’s committee which went well, BK meeting with Grantham this evening, and Sth Lincs next week. He is still waiting to hear from Boston, CLP & Deepings. Once BK has meet with all clubs he will put together a paper with the issues raised for discussion.

 

GD said that some parents had reported to him that it was suggested by BK that the only way for swimmers to progress was to join LV; DH said that he felt that this was not suggested.

 

16.              Report of the Hon Disability Secretary

No report received though PC informed the exec that there would be a Lincolnshire County disability gala hopefully being held in early June, this could be 3 galas held at different areas of the County due to logistical problems with transporting the swimmers.  

 

Dave Carter of the LSP is in contact with special schools – it was asked what about swimmers within clubs with a disability that attend a mainstream school? PC said that there are lots of problems to overcome for this gala to take place.

 

PC said that there is a learning difficulties gala being held at Ponds Forge in July information is available on the BS website or MENCAP website. Swimmers would need to produce their statements from school to enter.

 

 

17.              Report of the Hon Open Water Secretary

No report – there is an open water taster day being held on the 15th May at Nottingham.

 

18.              Report of the Hon Water Polo Secretary

No report

 

 

 

19.              Report of the East Midlands Region

The last meeting mainly focussed on Equity with board members attending Equity training for the afternoon.

 

2 working groups set up for diving, syncro and water polo to discuss events for disabled swimmers within these disciplines

 

A Breakfast meeting is to be held at the British Championships to raise the profile of the Region there will be invited guests from local authorities, private sector providers and other sponsors. ASA EM region staff and board members will act as hosts.

 

20.              Talent Pathway Update

DH reported that the last pathway meeting had gone well with the advertisement, job specification and person specification being agreed  - advert has been placed – one application has been received and the interview will be held on the 17th April – Martyn Reynolds, Sasha Djerfi and Bruce Kelsey will make up the interview panel.

 

DH informed the exec that the steering group for the pathway had been agreed at the meeting to consist of

·        1 EMASA rep

·        1 LASA rep

·        1 Lincs club rep

·        1 LVSC rep

·        employed coach

 

DH had said at the pathway meeting that this would be an ideal time to bring in Bruce Kelsey as the LASA rep in his position as County development officer all in attendance had agreed this.

 

Objections to BK being the LASA rep were made on the grounds that there would be two LV reps on the steering group – CH pointed out that BK would be there in his role as County development officer and what club he was attached to should be irrelevant.

 

With this in mind the Exec elected Graham Smith on to the steering committee – CH suggested that BK & DH could alternate at meetings.

 

Martyn Reynolds and Andy Cook will be the Lincs clubs reps.

 

21.              AOB

GD asked if it would be possible to have Swim 21 on the agenda in future – this would assist clubs with regular communications with other Swim 21 clubs.

 

MR said that Deepings have submitted their Swim 21 application. MR also pointed out that Welfare and Equity should be on the County agenda.

 

It was agreed that all future reports should be written and circulated with agenda prior to meeting and would only be discussed if an item within the report needed further discussion.

 

DH remind MC that the rankings would need to be up to date by August for the Inter-County team selection.

 

A discussion took place on whether the pathway steering group should report to the Exec committee – it was agreed that that it should.

 

CH said that one of the County trophy bases had been returned because there is no more space for engraving there are 2 options a new base with history re-engraved for £60.00, or a base to sit under the current one for £35.00 – it was agreed to purchase a new base with the history re-engraved.

 

There was no other the business the meeting closed at 9.05pm

 

Next meeting 1st July 2008 @ NK Sports centre 7.30pm