LINCOLNSHIRE COUNTY ASA

 

Minutes of the Executive Meeting held on Tuesday 16th June 2009 at

Heckington Sports and Social Club

 

Present: G Dix (Pres), D Hendel (Sec), J.Highfield (treasurer) C Hendel (LV), S Holland-Leavens (Disability Sec), P Crowley (Lincs League), A Ruffle (CLP), J Wright (Minute Sec), S Hook (SL), T Gowing (SL)

 

1.          Apologies for Absence

N Savory (Master's Sec), S Smith (Age Group Sec), G.Smith (president elect) G Richardson (Louth), M Foster (County coach), M Mcleod, B Kelsey (Development), M Crowley (Records Officer), M Reynolds (Deepings), John Gray (ASA), J Noonan (Lincs League).

 

2.          Minutes of Executive Meeting held on 20 April 2009.

          Accepted with one amendment: -

          S Gunter's name was incorrectly spelt in the minutes.

          Proposed by CH.  Seconded DH.

 

3.          Matters Arising

Skegness Swimming Club has paid their affiliation to the ASA but no Category 2 fees.  JH will check with the ASA, and charge the minimum fee (£10) then contact Skegness.  Gainsborough Ladies have paid.

Mr Williams was sent a letter saying his daughter didn't qualify for a grant.

GR needs to go to the bank with his ID to sort out the bank account. 

CLP have got accreditation for the next Swim 21 level.

 

4.          Minutes of the Champs and Age Group sub-committee meeting held on 1 June 2009

Copy attached.  

 

5.          Matters Arising from the Minutes

DH has spoken to Brian Collis and Paul Sherwood regarding the long course county championships they have agreed to hold the 800 on 13 February and 1500 on 27 February, both at Corby.  A meeting will need to be held to discuss qualifying times etc.

          The Midlands will also be held in Corby in November.

 

          JH will cancel 13th/14th February and pay the deposit for 20th March.

 

          Qualifying times for Counties are the same as last year.

 

It was suggested that the recommended times on the disability section of the website are used to provide disability qualification times for the Counties.  SHL will email S Smith about these.  Swimmers need a function ability card to show and a British classification.  This needs adding to the conditions and on the entry form.

 

6.          Correspondence

MM has advised that due to work commitment he is standing down from the committee and his role as public relations officer.  BK has sent a report in stating that he feels he has no alternative but to stand down with immediate effect. 

 

7.       Report of the Hon Fixture Secretary

          A meeting will be held at the end of August.

 

8.       Report of the Hon Masters Secretary

          See attached.

 

9.       Report of the Hon RLSS Secretary

          Nothing to report.

 

10.     Report of the Hon Champs and Age Group Secretary

          Nothing to report.  Covered earlier in minutes of sub-committee meeting.

 

11.     Report of the Hon Treasurer

Nothing has been received from Allens of Kingsbury or DE Photo after the Counties.

 

Grant aid applications have been received from two coaches from Deepings who have completed their level 1s.  As a county, this is not an area that we currently give funding for.  

SH-L will let them know that we are unable to help.

 

There is £600 in income for the courses in the accounts.  JS needs to be asked where it came from.  It was suggested we use it to pay grant aid applications but we need to find out where the money came from, if we can spend it and then let everyone know if this is money they can apply for.    JH will contact JS.

 

JH asked that we have a pay by date for affiliation fees.  It was confirmed that the date of 31st January had been agreed at the previous meeting.    JH would like us to consider increasing the affiliation fees.  This would need to be brought up at the AGM.

 

 

12.     Report of the Hon Records Officer

          See attached.

The cut off date for the next rankings is 3 July 2009.

 

13.     Report of the Hon Officials Secretary

          Nothing to report.

 

14.     Report of Hon Education Secretary

          See attached.

It is envisaged that Project 2 will include disabled children who can swim to try and get them involved in clubs and give them a training session but also to include non-swimmers too.  This will be looked at again in September.

 

15.     Report of the Hon Development Secretary

See attached. 

BK has decided to stand down.  No one from the Clubs attends meetings.  The first meeting held 2½ years ago had 30 people attend, the last meeting had 6.  Representatives from all clubs should attend the Exec meetings and development meetings.  BK feels that the County do not want to move forward.  When he asked for comments on his issues paper, only 3 clubs out of 7 responded. 

 

It was agreed that Lincs ASA should give an official thank you to BK and ask him to reconsider, as development is important for the County. GD to action.

 

It was suggested that BK might be seen as a LV person rather than the County Development Officer.  However his role is nothing to do with LV.

 

Due to insufficient members being present, the meeting was not quorate and therefore unable to endorse or reject the issues paper.  The feeling, however, was that it is important to have a plan of some sort.  The issues paper contains some good ideas, some ideas that people don't agree with and some that are perhaps a bit radical.  We need to find a middle ground.

 

It was agreed that time needs to be spent discussing the issues paper at a County Exec meeting with clubs present.  If we need rule changes, we will need to propose and discuss at the AGM with a view to bringing in at the following year's AGM. 

 

John Gray, the Lincolnshire County swimming co-ordinator will be visiting all clubs.  It was suggested he could work closely with BK.

 

 

16.     Report of the Hon Disability Secretary

See attached.  Can clubs forward details of their disabled swimmers to SH-L.

 

17.     Report of the Hon Open Water Secretary

          Nothing to report.

 

18.     Report of the Hon Water Polo Secretary

          Nothing to report.

 

19.     Report of the Hon Public Relations Officer

          Nothing to report.  GD has sent email to MM thanking him for his services.

 

20.     Report from East Midlands Region

We have been asked to look at injecting £3,000 into the Sports Partnership.  We are the only county in the Region not to pay.  It was agreed that JH will look and see if there is any way we could pay it but her initial thoughts were that, without increasing affiliation or entry fees to the Counties, we can't afford to do this.

 

21.          County Development Coach - update

Yarborough currently has 15 swimmers attending, Louth only started on Tuesday.  Cranwell have 22 swimmers but merging with the North will mean 37 attending on Saturdays.

 

Discussion took place about the negative feeling amongst some clubs as LV swimmers do not attend the Development squad and this alienates them from the other clubs.  DH stated that LV swimmers do not attend, as they do not need the additional pool time.  JW felt that this was not helping the Development squad which parents had originally been told was being formed so swimmers could swim at higher level meets as a squad rather than now being a squad to feed into LV or other Performance clubs.  Coaches do not all appear to support the squad and are not actively encouraging their swimmers to attend.

 

22.     Swim 21

CLP have been awarded Swim Development accreditation.  SH of S Lincs requested help with Swim 21.

 

23.          Welfare

          Nothing to report.

 

24.     Equity

          Nothing to report.

 

 

 

 

 

25.          Aquaforce Nominations

          There are five categories and three clubs nominated.

 

1.     Outstanding contribution at club level – one nomination received – Nigel Oldham of LV.  All in favour.

2.     Outstanding contribution at county and regional level – one nomination received – Dave and Cheryl Hendel of LV.  All in favour.

3.     Long Service Award – two nominations received – Laurie Webster of Lincoln Vulcans and James Caulfield of Grantham Water Polo.  James had not been serving long enough (should be 25 years) leaving one nomination.  All in favour.

4.     Young Volunteer – 4 nominations received – William Betts of Grantham Water Polo, Frances Aitchison Boundy of CLP, Frazer Farren of LV and Alex Gabriel of Grantham Water Polo.  A vote was taken with Frances Aitchison Boundy receiving 6 votes (Frazer Farren, 3 votes, Alex Gabriel, 1 vote).  Frances' name was put forward.

5.     Outstanding Contribution by 18-25 year old – 1 nomination – Luke Ruffle of CLP.  All in favour.

 

It was agreed that the Aquaforce Awards should be put in one of the County programmes next year.

 

26.     Any Other Business

 

Boston Swimming Club has asked for help in saving the training pool, which has been closed by the local Council.  DH suggested sending clubs a copy of the petition to obtain support and signatures.  Boston ASC thanks everyone for their support.

 

TG has received a copy of an email from Stephen Lane regarding the County Development Squad. DH said he would be ringing him tomorrow.  There are concerns that two swimmers from South Lincs are not doing the required two mornings to be in the squad.  It was agreed that the responsibility for checking whether swimmers in the squad are meeting the criteria should be with Marc Foster by, perhaps checking their logbooks.

 

TG also said that South Lincs had offered two mornings to the Development squad but had been told they weren't needed.  DH will discuss this with MF on Thursday.

 

There being no further business, the meeting closed at 10.05pm.

 

 

 

The next meeting will be held on Tuesday 6th October at Heckington Sports and Social Club