LINCOLNSHIRE COUNTY AMETEUR SWIMMING ASSOCIATION

 

Minutes of the Executive meeting held on Tuesday 1st July at North Kesteven Sports Centre

 

Present: - P.Crowley (Lincs League/President), J.Savory (Treasurer), D.Hendel (Secretary), M.Crowley (Jnr League/Records officer), B.Kelsey (Development Officer), M.Reynolds (Deepings), K.Potter (Grantham), N.Savory (Age group & masters Secretary), C.Hendel (LV), N.Walker (Sth Lincs), G. Dix (Welfare/Officials Officer), S.Gunter (open water/disability secretary)

 

1.                  Apologies

G.Richardson (Louth), L.Webster (RLSS) G.Smith (CLP)

 

2.                  Minutes of the Executive Meeting held on 1st April 2008

Agreed by all in attendance

 

3.                  Matters arising from the minutes

Item 8 scoring 1 – 3rd should read 3, 2, and 1

 

4.                  Correspondence

E-mail received from Lynn Chapman at Deepings saying that along with the County coach she would like to arrange a County training day. DH asked LC for further information to bring to the meeting i.e., venue, costings, target group – no information received prior to the meeting. MR stated that LC had been away.

 

E-mail received from Melanie Biggadike regarding a master’s clinic to be held at Cranwell on the 26th July at 12 – 4.00pm. NS to contact MB for further information, so that the information can be circulated to masters swimmers.

 

5.                  Minutes of the Champs sub-committee held on 8th April 2008.

Minutes circulated

 

6.                  Matters arising from the minutes

 

Item d –

The executive committee agreed to retain the existing rues relating to age group competition best times and championship records.

 

All heats will be combined age group and championship events and all times are eligible for both records and best times.

 

Finals are championship only events and therefore not eligible for age group competition best times.

 

The championship secretary keeps both age group competition best times and championship records up to date and there is no need to claim these.

 

County records displayed on website must be claimed in the usual way.

 

7.                  Report of the Hon Fixture secretary

Report submitted – request to place an order for polo tops for the inter-counties.

 

8.                  Report of the Hon Masters Secretary

Information for the Masters competition in October has been distributed to clubs.

 

NS received a claim for a Masters record 5 days out of the 28 day claim period, NS rejected the claim and received a response from the chairman of the club concerned accusing the county of age discrimination, NS respond that the claim was rejected due to being out of the time scale, and nothing to do with age.

 

Request that the age groups be looked at for the masters records, these currently have a top age group of 70+ would like to see the introduction of 75+ this was discussed and agreed that the age categories would remain as they are at present.

 

9.                  Report of the Hon RLSS Secretary

No Report

 

10.              Report of the Hon Champs and Age Groups Secretary

Grantham have confirmed bookings for 2009 County Championships. Offers from 3 clubs to host main galas LV for the 800, no offers yet for the 1500.

 

Slight alterations to some of the qualifying times for 2009 – these were discussed and the times agreed.

 

11.              Report of the Hon Treasurer

£132.00 was the total refunded for claims made from 2008 Counties due to illness.

 

12.              Report of the Hon Records Officer

Rankings claims are all being sent in as requested. County records had not been updated since April now almost up to date. MC asked if a certificate could be issued for any records claimed from the 1st July – DH stated that this had been discussed in the past with Ray Wheeler and had been agreed then. This was discussed and agreed that a tick box would be added to the record claim form asking if claimant would like a certificate any certificates requested would be e-mailed out.

 

NW asked why times achieved at Nationals would be accepted after the closing date for next submissions for the rankings but not times from other competitions – MC explained that a cut off time had to be agreed to allow enough time for updating ready for Inter-county team selection, but that National times have always been updated.

 

 

13.              Report of Hon Officials Secretary

Report Circulated

 

14.              Report of the Hon Education Secretary

PC reported that changes to the way CRB checks are carried out is to be introduced – no one will be allowed onto poolside as a helper, official or coach until the CRB check has been completed for the check to be carried out you also have to be a member of the ASA and the appropriate fee paid.

 

PC said that lists of current courses and CPD’s have been circulated to clubs from the ASA and via Dave Carter at LSP.

 

15.              Report of the Hon Development Officer

Report circulated

 

16.              Report of the Hon Disability Officer

There is an East Midlands DSE regional competition arranged for the 19th Oct – it was pointed out that this was the same day as the Inter-counties and Deepings Open Meet. There are also plans for 2009 for a disability Olympics at Leicester.

 

17.              Report of the Hon Open Water Secretary

Season is now underway with a Grand prix taking place, first event on the 5th July at Weymouth, 12th at Scarborough, 13th Bosworth and 20th at Norwich, with the final on the 14th August at Holme Pier Point.

 

SG said that 100m swims in open water are being developed to encourage more participants. It was pointed out that these events all clash with other competitions within the swimming calendar.

 

18.              Report of the Hon Water Polo Secretary

Report Circulated

 

19.              Report from East Midlands Region

In an attempt to attract more people to attend the ACM this year officials and masters presentations will be made during the morning then Lunch and the ACM and further presentations in the afternoon. Date for this years ACM is the 13th September at Quality Inn, Leicester.

 

The ASA are making a few minor changes to club constitutions this will be introduced for new clubs and those clubs coming into the Swim 21 process.

 

Finances were discussed at the last board meeting and the amounts for the next 3 years membership fee was agreed the idea is that a 3-year budget plan to cover development for the region can be put together.

 

PC stated that there will now only be one representative from each County for the board – but will require a reserve person in case nominated person could not attend. PC has resigned his position on the board due to a clash with other roles he has undertaken. 

 

20.              Talent Pathway Update

DH said that interviews had taken place with 2 candidates being suitable for the position, the post has been offered but as yet due to a family bereavement no confirmation of acceptance had been received

 

The availability of the pool time at Sleaford was discussed it was agreed that this pool time would be accepted so that it is not lost. Lincs ASA will contribute to the costs until the pathway is finalised.  DH to contact Sleaford pool to confirm booking.

 

21.              Swim 21

Deepings and Horncastle Otters have achieved accreditation.

 

22.              Welfare

Report circulated

 

23.              Equity

Nothing to report

 

24.              AOB

CH asked about the availability of polo tops for County Officials, this was discussed and agreed that tops should be available for purchase – DH to price and order. When information is sent out to officials for 2009 County Championships this could also include an order for tops.

 

CH asked how team selection for the inter-county masters competition is made – NS said that swimmers are selected from the masters rankings so it is important that clubs send in rankings claims for there master swimmers.

 

DH informed the committee that the Aquaforce volunteer nominations had been received and that the County exec needed to decide the winners in each category, these would then be sent onto the EMASA for presentations to be made to the County winners at the ACM in September.

 

Each nominee in each category were circulated and voting took place for the winners these were

 

Laurie Webster – long service award

Phil Welbourn – services at club level

Zoe Greenwood – Volunteer less than 18 yrs

Nina & Jonathan Savory – services at County level.

 

 

Date of next meeting Tuesday 7th October @ 7.30pm