LINCOLNSHIRE COUNTY AMATEUR SWIMMING ASSOCIATION

 

Minutes of the Executive meeting held on Tuesday 2nd October 2007 at North Kesteven Sports Centre

 

 

 

Present: - R.Wheeler (records officer), J.Savory (treasurer), N.Savory (champs/age group sec), G.Dix (officials officer), D.Rees (Grantham), G.Richardson (Louth), N.Walker (Sth Lincs), M.Reynolds (Deepings), C.Hendel (LV), G.Smith (CLP), S.Gunter (Open water/disability officer), D.Hendel (Secretary) – P.Crowley (President)  (part of the meeting)

 

 

1.                  Apologies for absence

Laurie Webster (RLSS), A.Butler (Water polo Sec), M.Spackman, B.Kelsey

 

2.                  Minutes of the meeting held on 26th June 2007

These were agreed as a true record proposed by S.Gunter and seconded by J.Savory

 

3.                  Matters arising

NS pointed out that although it was agreed at the last meeting that B.Kelsey would take on the role of Development Officer this role was not in the list of officers of the association. It was agreed that at the AGM this role would be added to the list of officers.

 

4.                  Correspondence

Correspondence file circulated

 

E-Mail has been received from Roger Glithero asking if the County had officially adopted the ASA child protection policy and implemented an Equity policy – this was discussed and agreed that the policies would be added to the County rules at the AGM

 

5.                  Report of the Hon Fixtures Secretary

Invites for the Inter-Counties have been sent waiting for 2 replies

 

Invites for the ATC gala will be sent shortly

 

6.                  Report of the Hon Masters Secretary

Entries for the master’s competition are up this year by 10 extra male and 10 extra female entries. Good entry for the relays, a good number from Louth has entered this year.

 

SG asked if Lincolnshire would be submitting a team for the Masters inter-counties. NS said that swimmers would need to be cat 2 members to compete in the gala. NS is waiting for replies back from clubs on availability of Cat 2 masters members.

 

7.                  Report of the RLSS secretary

Generally speaking lifesaving awards have dropped in the County. LW thinks that this could be due to the costs.

 

Two awards that have increased are the National rescue award for swimming teachers and coaches and the National pool lifeguard award. LW feels that some of the increase on the award for swimming teachers is due to more teachers in schools taking this qualification. MR also feels that club teachers/coaches are taking this qualification to save on the costs of hiring lifeguards at club training sessions.

 

8.                  Report of the Hon Champs and Age Group Secretary

Following instructions from the ASA BAGCAT points were not used at this years County Championships for the boys 800 and girls 1500. NS stated that now selections are made from the BAGCAT points and that swimmers should not be penalised for not including these points. All regions are now being asked to include these points NS will produce a supplement to the main conditions of the Championships and send to John Hidle for approval.

 

9.                  Report of the Hon Treasurer

JS handed out copies of the accounts produced for the year-end. JS explained that the County could be liable for corporation tax and has set aside £400.00 to cover this.

 

The County have not received LCC £1000.00 grant this year. JS said that we have had the grant for the past 3 years but LCC have now said that you have to do something different with it each year to qualify.

 

JS has made an application for funding towards the Talent Pathway but they require a proper proposal of how the funding is to be made up.

 

Thank you letter received from Adam Mallett for the grant he received from the County.

 

The accounts were adopted by the Exec.

 

10.              Report of the Hon Records Officer

RW reported that he struggled to get the rankings ready in time for the Inter-counties team selection meeting due to the lateness of 2 clubs sending in their claims.

 

This was discussed and agreed that in future any submissions from clubs not received by the closing date will not be processed. It was also agreed that the date for the August submissions would be set at five days after the nationals. Any times from Nationals not included in the submission would be taken into consideration by the selection panel for the Inter-Counties and these times would be added to general rankings when finalised.

 

 

 

 

11.              Report of the Hon Officials Secretary

The old style official’s exams finished on the 30th September with the new exams starting from the 1st October. These exams will be a workbook format with no written exam but a final practical exam. There is a draft workbook that GD understands will be finalised in about 2 weeks.

 

There is 1 judge and a couple of timekeepers in the County who need to complete their exam on the old style.

 

GD said that there are 5 people in Lincolnshire taking their referees exam on the 12th Nov.

 

GD confirmed that there is still no requirement for licensed meets to use only licensed officials. The licence is valid for 4 years once applied for and given.

 

12.              Report of the Hon Education Secretary

List of course has been circulated to clubs by the East Midlands region.

 

Child protection course in November at Grantham

 

The UKCC teacher/coaches courses are now in being as of the 1st October

 

Level 2 coaching course being held in Peterborough

 

13.              Report of the Hon Disability Secretary

SG stated that information would shortly be sent out to clubs asking what disabled swimmers they currently have.

 

14.              Report of the Hon Open Water Secretary

SG is now the East Midlands Open Water Secretary.

 

SG will be arranging open watercourses.

 

Age level for open water swimmers to be lowered to 11yrs for a maximum distance of 800m.

 

15.              Report of the Hon Water Polo Secretary

No update since last meeting from AB. D.Rees stated that there have been lots of newcomers at Grantham Kings if anyone wanted to arrange friendly games. Four of their national players have now gone to the academy at Millfiled.

 

16.              Report from the East Midlands Region

PC had attended the last board meeting positions on the board were filled at this meeting. It was discussed that expenses payments should be made to non-exec committee members. It was also discussed as to whether regional directors should have a vote at meetings it was generally felt that paid staff should not have a vote.

 

DH has received an e-mail stating who should be attending the regional development meetings

 

Swimming secretary

Open water secretary

Waterpolo secretary

Masters secretary

Synchro secretary

 

Plus a development rep from each County. The next meeting will be on the 12th November.

 

17.              Talent pathway update

JS said that he was surprised that a response to his letter sent over a month ago had been received today. This had given him no time to discuss with anyone before the meeting.

 

MR (Deepings) and NW (Sth Lincs) had attended a meeting previously with the EM ASA and they felt that this letter did not mirror what was discussed at there meeting.

 

The executive committee rejected the model proposed in Roger Glithero’s letter. JS agreed to respond to Roger Glithero’s letter on behalf of Lincs ASA.

 

                       

18.              AOB

AGM date agreed as the 27th November at 7.30pm to be held at North Kesteven Sports Centre.

 

NS & JS are on holiday on the AGM date and gave their apologies.

 

DH confirmed that he would not be standing for re-election as fixtures secretary.

 

NS confirmed that she would stand for re-election in her current positions.

 

Next Swim 21 submission date is the 5th October.

 

N.Savory proposed G.Smith as vice-president this was seconded by Steve Gunter and carried by an Exec vote with two abstentions.

 

No other business the meeting closed at 9.05pm